manual on management of drugs

ANNEXURE I1:
Main functions of Medical Supplies Division
1. Receiving and consolidating of annual estimates to analyse and forecast national
annual requirements of drugs, surgical items and laboratory items (medical supplies).
2. Preparing indents for requirements of medical supplies and forwarding same to
SPC for procurement and supply.
3. Monitoring process of orders placed with SPC in order to ensure proper delivery .
4. Receiving consignments of items ordered from SPC and storing of same.
5. Distribution of medical supplies to RMSD/ Institutions according to a programme.
6. Analysing periodically stock availability and performance of supply and
distribution of medical supplies.
7. Collecting, consolidating and analyzing the information received from the
institutions relevant to medical supplies, locally purchased at the institutional level.
8. Revision of annual estimate books of medical supplies with assistance of
Collages/Association of medical consultants and other relevant experts.
9. Functions relevant to quality assurance activities
10. Correspondence with institutions regarding complaints, reports, performance, and
re-distribution of excess/short shelf life items.
11. Maintenance of an efficient medical supplies management system with
computerized facilities.
12. Coordinating and conducting in-service training for the staff.
13. Visiting institutions/Divisions to monitor and co-ordinate/participate at Drug
Review meeting activities relating to medical supplies management in respective
institutions/divisions.
14. Support, review, revise and disseminate rules, regulations and procedures to
ensure scientific management of drugs.
61