Undergraduate Catalog 2008-2010 - Immaculata University

TMS must take place no later than one month prior to the beginning
of classes for the term. For more information log on to:
www.afford.com .
Immaculata University Installment Plan
Immaculata offers an installment plan which allows CUS
students to distribute their payments over 4 equal installments during
a traditional term. Please refer to the course guide for term installment
due dates. To enroll in this plan you must contact the Business
Office prior to the term payment due date; please call 610-647-4400,
extension 3174. There is no enrollment fee. Installments not
received by the due dates will be assessed late payment fee.
Payment Policy
College of Lifelong Learning (CLL students)
Tuition and fees for Continuing Education and ACCEL ® students
are due in full by the term payment due date. Registrations received
after the term cut off date must be accompanied with payment in
full or according to the installment plan. For further information
regarding term registration cut-off dates and installment due dates,
please refer to the course guide. Students are not permitted to
attend class or occupy university housing until all financial
obligations have been met. Late fees will be assessed to accounts on
which payment has not been received.
It is the responsibility of all financial aid recipients to ensure that
their financial aid is available by the term payment due date.
Students who are reimbursed by employers are responsible for
submitting their receipt of payment information to their employer
and for retaining all bills and statements for their records. You may
obtain student account information online at S.S. IU.
Immaculata University offers an employer billing option to those
who qualify. For information on the Employer Tuition Assistance
Program, please call the Business Office at 610-647-4400 ext. 3174.
Students with outstanding financial obligations will not be
permitted to register for future terms, receive grades, teacher
certifications or transcripts.
Immaculata University reserves the right to assign outstanding
account balances to a collection agency. In this circumstance, the
student is responsible for all collection agency fees.
Installment Plan Option for CLL Students
Immaculata offers an installment plan which allows CLL
students to distribute their payments over installment payment dates
during a traditional term. There is no fee to enroll. Installment plan
due dates are based on a traditional term, not upon time of
registration. Accounts not paid in full by the term payment due date
will be automatically enrolled in the installment plan. Installment
payments not received by the payment due dates will be assessed a
late payment fee for each late installment payment. Please refer to
the course guide for term installment due dates.
Withdrawal Policy and Financial Charges
Immaculata University Refund Policy
In compliance with Federal regulations, it is Immaculata
University’s policy that all credit balances on student accounts that
result from the receipt of Federal loan funds will be refunded to the
student, third party such as a parent or lending institution. The
Bursar’s Office will issue and mail the refund to the home address
provided by the student unless we are directed to do otherwise by
the student.
Refunds will be processed in accordance with Federal guidelines
with the normal timeframe (three to ten days) from the time a credit
is on a student account until a refund is issued.
If a credit balance on a student account is not the result of
federal loan funds, the credit will remain on the student account and
will be applied to future charges incurred. If a student would like a
refund of all or part of a credit balance, they can request the refund
by contacting the Bursar’s Office at 610-647-4400 ext 3174.
If a student is enrolled in the monthly payment plan, a refund
will not be issued until all payments are made for that term.
Once a student has graduated/left school, any remaining credit
balance on the student account will be refunded to the student. The
refund will be mailed to the home address provided by the student.
Immaculata University Refund Procedure
A report is run daily which reviews student accounts with credit
balances that have had federal loans.
The Office of Financial Aid reviews student accounts to
determine if any accounts have been over awarded due to the receipt
of outside scholarships, course load, etc. They will provide the
Bursar’s Office with confirmation that refunds can be processed
through a certain transaction date.
The Bursar’s Office will process the refund on the student
account. Through the daily feed process, the Accounts Payable
Office receives a file for printing the refund checks.
When the checks are printed, they are delivered to the Bursar’s
Office for distribution. All refund checks are mailed unless a request
is made for pick-up. Checks for pick-up are available in the Bursar’s
Office.
Tuition Refund and Credit Policy
Accelerated Courses
Effective drop date
Before Classes Start 100%
After First Class Meeting, but prior to 80%
Second Class Meeting
After Second Class Meeting, but prior 20%
to Third Class Meeting
After Third Class Meeting
Credit Amount
NONE
Standard Semester Terms
Effective date of withdrawal from
Refund Amount
the University
Before First Day of Term 100%
First Calendar Week 80%
Second Calendar Week 60%
Third Calendar Week 40%
Fourth Calendar Week 20%
After Fourth Calendar Week
NONE
Return of Title IV Funds
The Financial Aid Office is required by federal statute to
determine how much financial aid was earned by students who
withdraw, drop out, are dismissed, or take a leave of absence prior
to completing 60% of a payment period or term.
For a student who withdraws after the 60% point-in-time, there
are no unearned funds. However, a school must still complete a
Return calculation in order to determine whether the student is
eligible for a post-withdrawal disbursement.
The calculation is based on the percentage of earned aid using
the following Federal Return of Title IV funds formula:
Percentage of payment period or term completed = the number of
days completed up to the withdrawal date divided by the total days
in the payment period or term. (Any break of five days or more is
not counted as part of the days in the term.) This percentage is also
the percentage of earned aid.
Funds are returned to the appropriate federal program based on
the percentage of unearned aid using the following formula:
Aid to be returned = (100% of the aid that could be disbursed
minus the percentage of earned aid) multiplied by the total amount
of aid that could have been disbursed during the payment period
or term.
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