Undergraduate Catalog 2008-2010 - Immaculata University

MAXIMUM SEMESTERS OF ELIGIBILITY
The maximum time frame full-time undergraduate students may
take to complete their program at Immaculata is not to exceed 12
full semesters. Part-time students may not take more than 12
academic years to complete their program.
CREDITS – QUANTITATIVE REQUIREMENTS
Full-time students - enrolled for at least twelve (12) credits per
semester, are required to successfully complete a minimum of 24
credits per academic year.
Three-quarter time students - enrolled for at least nine (9)
credits per semester, are required to successfully complete a
minimum of 18 credits per academic year.
Half-time students - enrolled for at least six (6) credits per
semester, must successfully complete a minimum of 12 credits per
academic year.
Financial Aid requires that the student maintain satisfactory
academic progress, which means that full-time and part-time
students must earn at least 67% of credits attempted. Part-time
students must be enrolled in at least six credits per semester to
remain eligible for aid.
Students whose enrollment status varies during the academic
year must earn a proportionate amount of credits. PHEAA State
Grant recipients must complete a minimum of 24 credits for every
two semesters of state grant assistance received as a full-time
student and a minimum of 12 credits for every two terms of grant
assistance received as a half-time student. Enrollment status is
determined at the end of the drop-add period of each semester.
MINIMUM C.G.P.A. REQUIRED;
Semesters Completed Minimum C.G.P.A.
1 1.60
2 1.70
3 1.85
4 or more 2.00
A student with a C.G.P.A. below the minimum levels indicated
in the table will be placed on academic probation. Ordinarily a
student may not be on academic probation for more than two
consecutive semesters. A student may receive federal, state, and/or
university financial aid during the probation period. A student on
academic probation must show improvement during the following
semester to continue receiving financial aid.
APPEALING THE SATISFACTORY ACADEMIC
PROGRESS POLICY
Any student identified as not meeting the published Satisfactory
Academic Progress standards has the right to appeal the standard
based upon special circumstances. Notification of procedures
concerning the appeal process will occur in writing from The Office
of Financial Aid to affected students. The Office of Financial Aid
will verify the presence of special circumstances using
communications with a representative of the Vice President of
Academic Affairs office. It is strongly recommended that students
concerned with meeting minimum Satisfactory Academic Progress
standards seek immediate consultation with the Director of
Academic Advisement.
REINSTATEMENT OF FINANCIAL AID
Financial aid eligibility may be reinstated when the student has
reestablished satisfactory academic standing and/or has
demonstrated a significant improvement in progress toward the
educational objective. It is the student’s responsibility to notify the
Financial Aid Office when cumulative G.P.A. requirements have
been met and/or credit deficiencies have been corrected. Aid
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eligibility will then be reevaluated and reinstatement will be dependent
upon the availability of funds, regardless of demonstrated eligibility.
Credits taken during the summer at another institution must be
approved by the Registrar. These credits may be used in
determining the student’s academic progress for that particular year.
Requests for reevaluation of aid eligibility must be made to the
Financial Aid Office after all transfer credits have been officially
recorded on the student’s transcript. It is the student’s responsibility
to request that official transcripts be forwarded to the Registrar for
transfer credit evaluation.
APPEALS
If due to extenuating circumstances, students fail to meet
academic progress requirements, they may appeal the termination of
their financial aid. Appeals must be made in writing to the Director
of Financial Aid and must include an explanation of the student’s
situation along with a request for reinstatement of financial aid.
Federal and state regulations require that colleges enforce
standards of satisfactory academic progress. Students should
understand that Immaculata standards of satisfactory academic
progress must be met for financial assistance renewal. If aid
eligibility is lost because of failure to meet university requirements
for satisfactory academic progress or there are mitigating
circumstances, requests for review may be made through the Office
of Financial Aid. All requests and appeals must be in writing.
VERIFICATION POLICY
Some students are required by the federal government to
document financial circumstances with the Immaculata University
Financial Aid Office. This process, called verification, is required
by the federal government to confirm the data submitted on the
FAFSA or to confirm students’ eligibility to receive financial aid.
Students may be selected for verification either by the U.S.
Department of Education or by the university’s financial aid office.
Only students selected for verification need to complete this
step. If you are selected for verification, funds will not be disbursed
until the process is complete. Immaculata University will request
information in writing from the student upon notification from the
federal government. Failure to fully submit requested information
after three notifications will result in the cancellation of all federal,
state, and university need-based funds. Any changes to aid
eligibility as a result of the completion of the verification process
will be communicated to the student in writing reflecting the
changes/updates made to the FAFSA information, and
changes/updates to the financial aid awards. If the student owes a
repayment as a result of the changes, the financial aid award(s) will
be adjusted and the student will be billed for any balance due the
university as a result.
What to Do
You will receive a letter from Immaculata if you are selected for
verification. The letter will contain a verification form and
instructions on how to submit the appropriate documents. You can
also monitor outstanding requirements and your status via your
SSIU online account.
If you are selected for verification, download and complete the
current academic year Verification Worksheet. Some of the
additional requirements may include:
Copies of income tax returns and accompanying schedules
Documentation of independent student status
Documentation of citizenship
Selective Service registration — Males born after July 1960
must register with Selective Service to receive financial aid.
Verification of Social Security number — If you have changed
your name be sure to notify the Social Security Administration or
aid cannot be disbursed.