1 - Village of Palatine
1 - Village of Palatine
1 - Village of Palatine
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TYPE: Motion SUBMITTED BY: Engineering DATE: 6/25/12<br />
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Award <strong>of</strong> Contract Districts 1 & 2<br />
SUPPORTS THE FOLLOWING APPLICABLE VILLAGE GOALS:<br />
Financially Stable Government X Safe Place to Live<br />
~<br />
X Cost Effective Services Responsive to Citizens Downtown as a Community Focal Point<br />
Open Government wi Involved Citizens Regional Partnerships<br />
COMMITTEE ACTION:<br />
DATE:<br />
BACKGROUND: <br />
On June 5, 2012 bids were opened for the rehabilitation <strong>of</strong> Dorchester Road and Revere Lane. This <br />
work consists <strong>of</strong> the removal <strong>of</strong> the pavement and curb and gutter on Revere Lane. Dorchester Road <br />
will be widened to a standard <strong>Village</strong> width and curb and gutter will be added. The drainage will be <br />
updated and or replaced on both streets. <br />
KEY ISSUES:<br />
• Seven (7) bids were submitted ranging from $480,613.20 to a high <strong>of</strong> $608,221.45.<br />
• The low responsive and responsible bid was submitted by A Lamp Concrete Contractors,<br />
Incorporated <strong>of</strong> Schaumburg, Illinois in the amount <strong>of</strong> $480,613.20. The engineer's estimate<br />
was $502,868.90.<br />
• $332,000 was budgeted for Revere and $31,134 for Dorchester. The total bid exceeds the<br />
original budget by $117,479.<br />
• After the budget was adopted, Revere was identified as needing far more reconstruction than<br />
originally anticipated. Our total road maintenance program this year has come in well under<br />
budget and a portion <strong>of</strong> the already achieved savings will be allocated to fund the gap in this bid.<br />
• Construction observation will be completed by the Department <strong>of</strong> Engineering.<br />
ALTERNATIVES:<br />
1. Award the contract to A Lamp Concrete Contractors, Inc., in the amount <strong>of</strong> $480,613.20.<br />
2. Award the contract to another bidder.<br />
3. Refer back to Staff with comments.<br />
RECOMMENDATION: <br />
It is recommended that the contract be awarded to A Lamp Concrete Contractors, Incorporated in the <br />
amount <strong>of</strong> $480,613.20. <br />
BUDGET IMPACT: <br />
Funding for this project is appropriated in the CY 2012 budget using both MFT funds and Capital <br />
improvement funds. The break out in funding is as follows; <br />
• $341,000 <strong>of</strong> MFT funds<br />
• $139,613 <strong>of</strong> Capital funds<br />
ACTION REQUIRED: <br />
Motion to award the contract for the 2012 Street Rehabilitation Revere Ln & Dorchester Rd Project to A <br />
Lamp Concrete Contractors, Incorporated <strong>of</strong> Schaumburg, Illinois in the amount <strong>of</strong> $480,613.20.