Nkomazi Local Municipality 20 - Co-operative Governance and ...

Annual performance report notsubmitted timeously as perlegislation deadlinesThe relevant deadline date will be flagged to ensure timeously submissionDirectors will keep a portfolio of evidence file which will be a standing itemon management meetings in preparation of quarterly assessmentsSDBIP not approved timeouslyAnnual financial statements notsubmitted timeously as perlegislation timeframesProperty valuation note incorrectlydisclosed in annual financialstatementsAppointment of service provider timeously to compile annual financialstatementFinancial statements will be reviewed prior to submissionNo supporting documentationavailable to substantiatetransactionsDistribution losses not determinedAccounting records not updated withrezoning of propertiesRezoned propertyNot included in valuation rollSupplementary valuations notperformedProperty register not in accordancewith Property Rates ActInterest charged for late paymentsare disclosed as investment incomeUnspent grants not repaidDaily receipts together with supporting documentation will be filed in a filerunning in receipt number and calendar day sequenceJournals passed to be supported by proper documentation filed togetherwith journal which was also authorized by the relevant managerThe filing system is also being upgraded to ensure that documents areeffectively stored and be retrieved with ease. It will be stored in a securedfiling room with only authorised personnel having accessWATERWater conservation and demand management strategy to be included in the5 year business plan (IDP).The section should review the PEP strategyBulk water meters should be installed to include water balance metersComparing purchases in units against sales in unitsExplaining the differencesDirectors to come up with a demand management planELECTRICITYComparing purchases in units against sales in unitsExplaining the differencesFINANCEIncluding above water and electricity calculation as well as explanation ofdifferences in monthly management reporting backTown planning department should flag all completed rezoning of propertiesand inform Finance on a monthly basis thereofThis information should be used and reconciled to the supplementaryvaluations performed by the town valuatorsTown planning department should flag all completed rezoning of propertiesand inform Finance on a monthly basis thereofThis information should be used and reconciled to the supplementaryvaluations performed by the town valuatorsTown planning department should flag all completed rezoning of propertiesand inform Finance on a monthly basis thereofThis information should be used and reconciled to the supplementaryvaluations performed by the town valuatorsRegistered valuator to be appointedThe property register will be enhanced to include all applicable items asrequired by the Property Rates Act such as exempted property, propertyreceiving rebates etcThe annual financial statements will be properly reviewed prior tosubmission and approval thereofBy comparing it to the trail balance and other supporting documentationPermission to re-allocate these amounts to alternative projects will berequestedDetermine unspent commitment value of conditional grant projects toNKLM Integrated Development Plan 2012_2013 137