SAFA Ramp Inspections - Code7700

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SAFA Ramp Inspection ProceduresGuidance materialAppendix 71. GENERAL TASKSNational Coordinator TasksTo control and manage the SAFA programme within the Member State the national coordinatorcould be allocated the following tasks:to ensure that the ramp inspection reports referred to in Article 3.1 of the CommissionRegulation (EC) No 768/2006 shall be entered without delay into the centralised database(within 15 working days according to paragraph 4.4 of the Annex to the CommissionDirective 2008/49/EC).to ensure that the ramp inspections shall be prioritised in accordance with Article 2 of theCommission Regulation (EC) No 351/2008.to nominate national representatives for the SAFA working groups (on procedures, in depthanalysis, ad-hoc);being the responsible focal point for the training schedules (initial & recurrent) for allinvolved national SAFA staff, e.g. inspectors, senior inspectors, data base users,moderators, etc.;to represent the Member State at the “European SAFA Steering Expert Group” (ESSG)meetings and, when and where applicable, at other SAFA related meetings;to promote and implement the SAFA inspector exchange programme;to promote the SAFA programme within the Member State by means of annual reports orother publications;to support legal advisors dealing with request for disclosure of SAFA related data.According to Article 6.1 of Directive 2004/36/CE any information received from the otherMember States shall be treated as confidential. This means that, whilst national reportsmight be disclosed depending on national freedom of information act, confidentiality mustbe ensured for ramp inspection information received from the other States (e.g. accessibleby means of the SAFA database;to ensure that distribution and adoption of new legislation, latest versions of SAFAprocedures are controlled and distributed to all involved SAFA staff;to ensure that all SAFA staff involved in ramp inspections are properly trained andscheduled for recurrent training;to organise regular meetings with all SAFA staff to maintain a high standard of qualityrelating to: any changes/updates to the SAFA procedures, feedback on quality issues with regard to SAFA reports e.g. incorrectentry’s, mistakes, omissions, etc., staff issues, e.g. new staff, mentorship, etc. .to implement a national SAFA quality control system, for instance consisting of the featurebuilt into the centralised SAFA database (moderator function/workflow function);to establish and maintain a system that regulates the access of national operators and NAAstaff to the centralised SAFA database;to assist the Agency at all stages of the SAFA standardisation audit process and toaccompany the inspection team throughout the audit;to propose team members for SAFA standardisation visits. Proposed team member(s) shallmeet the criteria of article 6.2 of Commission Regulation (EC) No 736/2006.SAFA Coordination Section Page 216 of 217© European Aviation Safety Agency, 2012
SAFA Ramp Inspection ProceduresGuidance material2. REPORTING TO EASA, THE COMMISSION AND THE MEMBER STATESThe SAFA national coordinator: maintains good communication with EASA SAFA Programme Coordination for all SAFArelated activities; timely informs EASA when there are changes to key staff contacts, e.g. national SAFAcoordinator, coordinator national operators, database users etc.; shall make available, in accordance with article 6.4 of the Annex II to Commission Directive2008/49/EC, a monthly report with the status of the follow-up actions taken pursuant toramp inspections (or make use of the associated functionality in the SAFA database); according to article 5 of Directive 2004/36/CE:o Art. 5.1; Participate in the mutual exchange of information;o Art. 5.2; Submit to the Commission and the Member States safety informationas collected in standard reports;o Art. 5.3; Inform to the Commission and the Member States, without delay, ofany potential safety threat.3. CONTACTS WITH OPERATORSThe national coordinator should ensure that, in accordance with article 6.4(1) of the Annex IIto the Commission Directive 2008/49/EC, for all category 2 and 3 finding(s) a writtencommunication will be sent to the operator to request evidence of corrective actions taken.Furthermore he should act as the focal point for any questions regarding performed rampinspections raised by the inspected operator.4. CONTACTS WITH AUTHORITIESThe national coordinator should ensure that, in accordance with article 6.4(2) of the Annex IIto Commission Directive 2008/49/EC, a written communication will be sent to the responsibleState of oversight, addressing the results of the inspections and, were appropriate, request fora confirmation that they are satisfied with the corrective actions performed by the operatorsunder their supervision. Furthermore, he/she should act as the focal point for any questionsraised by NAAs regarding performed ramp inspections, or when he/she receives the previouslymentioned request for confirmation from other NAAs.If it concerns an inspection of an Operator licensed in the EU or in another SAFA participatingState, the communication should be sent via the relevant SAFA national coordinator. In casethere is a dedicated coordinator for national operator(s), information concerning SAFAinspections should also be sent to this coordinator.If it concerns an inspection on a non-EU or SAFA participating State, the Flight Operationsdepartment of the non-Member State may be the most suitable point of contact. Other sourcesfor finding contact details could be the ICAO or NAA Authority website, also on SINAPSE thereis (uncontrolled) information on contact details provided.5. INSPECTION REPORTS ON NATIONAL OPERATORSThe SAFA National Coordinator is requested to ensure proper distribution of SAFA InspectionReports on Operators, which are under the supervision of his National Authority. Thisparticularly applies where the participating state has not nominated a Coordinator NationalOperators and therefore this task part of the task of the SAFA National Coordinator.SAFA Coordination Section Page 217 of 217© European Aviation Safety Agency, 2012
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SAFA Ramp Inspections - Code7700

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