SAFA Ramp Inspections - Code7700

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SAFA Ramp InspectionsGuidance material5 SAFA - CategorisationIf during the inspection it is established that a certain situation is not in compliance with therelevant standards, this is then considered a finding as defined in Chapter 4.a) For each inspection item, 3 categories of possible deviations from the standards havebeen defined. The findings are categorised according to the perceived influence on flightsafety. This means that a category 1 finding is considered to have a minor influence onsafety. A category 2 finding may have a significant influence and a category 3 findingmay have a major influence on safety.Note: Any other safety relevant issues identified during a SAFA inspection, although notconstituting a finding, can be reported as a General Remark (Cat G) under each inspectionitem, for example: an electrical torch missing or unserviceable during a flight conductedentirely in daylight.b) The finding should be categorised according to the list of PDFs in appendix 1. In theSAFA PDF list the description, categorisation and reference to the applicable standard isgiven. Although the list of PDFs is as complete as possible, it cannot cover all possibledeviations that may occur.c) The SAFA PDF list is intended to be used by the inspector to guarantee a commondescription and categorisation of findings. The inspector should make use of this list inthe majority of situations and should always privilege the use of PDF while reportingSAFA findings in the SAFA database. In those cases where there is no appropriate PDF,the inspector should, based upon his proficiency and the impact on aviation safety,make a sound judgement into which category the finding needs to be placed. The SAFAdatabase allows for findings to be entered by the user. While inserting an UDF in theSAFA database, the inspector should make sure to always report the associatedStandard Reference representing the basis for the identification of the finding. TheseUDFs will be monitored by EASA periodically and after evaluation may become part ofthe existing PDF list. Therefore the PDF list will be updated periodically. Notice ofupdates will be given via the appropriate channels to the SAFA community.d) Findings on arrival flights being identical to the findings raised for departure flightsshould lead to the same categorisation, although the corrective action might not bepossible when the flight has been completed. For example, an incorrect mass andbalance sheet (outside operational limits) found on arrival should be categorised as acat. 3. Obviously this cannot be corrected; however the appropriate class 3 action couldbe to confirm that the mass and balance calculations are within operational limits forthe outbound flight.e) In exceptional cases, where multiple findings have such an interrelation that the impacton safety is higher, the category of such findings may be increased to reflect the impacton safety. The increase in category should be explained in the detailed description ofthe finding.SAFA Coordination Section Page 22 of 217© European Aviation Safety Agency, 2012 V 2.0
SAFA Ramp InspectionsGuidance material6 SAFA – Follow-up actionsChapter 6 of Annex II to the Directive 2004/36 (as amended by the Directive 2008/49)requires that follow up actions will be taken after the SAFA Ramp Inspection. The follow-upactions may be distinguished in two stages. The first stage is the follow-up action directlyresulting from the findings, the second stage is the monitoring and follow-up of anycorrespondence, sent out to the operator and the State of oversight, which should result inclosure of the findings.6.1 Actions resulting from an inspectionBased on the results of the inspection and on how the findings have been categorised,common follow-up actions have been defined. The relations between the category of findingsand the resulting class of actions to take are given in Chapter 7, Appendix 3 (class of actionsmatrix).This chapter repeats the requirements to hand over the Proof of Inspection to the flight crewand to have a written communication with the operator and its competent authority. Althoughcrews, operators and authorities become more and more familiar with the SAFA programme, itmight be necessary to inform them about the SAFA programme and to explain them what isexpected from their side when an inspection has been performed. For this purpose twotemplates for information leaflets are proposed in Appendix 4; one for the operator and itscompetent authority and one for the general public. These leaflets may be e.g. handed out tothe flight crew, may be attached to the written communication sent to the operator or handedout to the passengers in case they raise questions about the inspection performed.The inspecting authorities are invited to adhere as much as possible to these templates in theinterest of standardisation and harmonisation. Contact details for the inspecting authorityshould be added to the last paragraph of the leaflet.6.1.1 Class 1 action: information to the captainA class 1 action is to be taken after each inspection, and consists of providing informationabout the results of that SAFA inspection, regardless of whether findings have beenidentified or not. In accordance with article 6.3 of the before mentioned Annex, this isachieved by a verbal debriefing and the delivery of the Proof of Inspection (POI) to theaircraft commander (or, in his/her absence, to another member of the flight crew or themost senior representative of the operator). When completing the POI, the following shouldbe taken into account: The POI does not require the category of the finding to be mentioned. However,every Member State may decide to include more information to be shown on thePOI than the minimum required (e.g. the delay incurred as a result of theinspection). Member States may choose to add the category of the finding in orderto inform the flight crew as complete as possible on the inspection results. Only the issues mentioned in the POI should be reported as findings in the finalSAFA ramp inspection report. Any other relevant information which was not includedin the POI should only be reported in the final SAFA RI report as a General Remarkor in the additional information box. When handing over the POI to the commander/operator representative, theinspector should ask him/her to sign the POI whilst explaining that the signaturedoes not mean that he/she agrees with the findings. The signature only confirmsthat the POI has been received by the commander/operator representative.SAFA Coordination Section Page 23 of 217© European Aviation Safety Agency, 2012 V 2.0
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