designer

80 Chapter 3 Working with Lists and Libraries
11. Click OK to close the Column Editor dialog box.
The list of columns for the Sales list now contains the Region column.
12. Right-click the Sales tab, and then click Save.
CLEAN UP Leave SharePoint Designer open if you are continuing to the next
exercise.
Using Calculated Columns
In many scenarios, you need to display data that can be calculated from data already
included in the list. This is when you use a calculated column, which uses formulas similar
to those in Excel and Access. Calculated columns can contain functions, column references,
operators and constants, as well as IF statements.
See Also For more information on calculated columns, see the series of blog posts titled
“Taming the Elusive Calculated Column” at www.endusersharepoint.com/2008/06/12/tamingthe-elusive-calculated-column/.
For information on the maximum number of IF statements in a
column, see http://blog.pathtosharepoint.com/category/calculated-columns/.
In this exercise, you add a calculated column to the Sales list.
SET UP Using SharePoint Designer, open the team site you used in the previous
exercise if it is not already open, and display the list of columns for the Sales list as
described at the start of the previous exercise.
Add New Column
1. On the Columns tab, click Add New Column and then click Calculated (calculation
Based on Other Columns).
The Column Editor dialog box opens.
2. In the Insert Column list, double-click List Price, and then double-click Quantity
Purchased.
The Formula box contains the text [List Price][Quantity Purchased].
3. In the Formula box, place the insertion point after the first closing square bracket ( ] )
and before the second opening square bracket ( [ ), and then type *.
The formula should look similar to [List Price]*[Quantity Purchased].
4. In the Data type returned list, select Currency, and in the Currency format list,
select British Pound, if it is not already selected.