designer

434 Chapter 13 Managing Web Content in the SharePoint Server Environment
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Step 1, Content creation The content creator creates a page from a page layout,
which is the blueprint for how a page looks without any content. Pages created
from page layouts are known as publishing pages. On a live Internet site, each
page layout might have dozens or hundreds of publishing pages associated with
it. Each page layout contains a number of field controls that the content creator
can use to enter data, and the page layout can optionally contain one or more
Web Part zones. Each field control can provide a number of tools that the content
creator can use to choose fonts, links, images, and other resources to make content
creation as simple as possible, including a spelling checker. Each site collection
contains a Site Collection Images library that the content creator can use to store
images that are used through the site collection. Page layouts are stored in the
Master Page gallery.
Step 2, Approval process After a publishing page is formatted, including with any
scheduling properties, the content creator submits it for approval. The approver
can edit, reject, or approve the page.
Step 3, Scheduled After approval, the publishing page is either published or
scheduled for publication.
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Step 4, Published The publishing page is visible to all visitors to the site.
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Step 5, Expiration When the publishing page reaches the end of its life, the content
is no longer visible on the site and can be archived.
When you use the Publishing Site template or the Enterprise Wiki template, the default
content approval process contains only steps 1 and 4. The Publishing Site template does
not have content approval enabled, but the template is enabled for major and minor
versioning. As the content creator amends the page, draft copies of the page are stored
as a minor version. Only when a content creator has completed the page to his or her
liking and then clicked Publish will the page move from step 1 to step 4. The page is then
converted to a major version. The page moves from step 4 to step 1 whenever a content
creator decides to amend it.
On a site based on the Publishing Site With Workflow template, both content approval
and the Approval workflow are enabled so that a page moves from step 1 to step 2 before
moving to either step 3 or step 4. Also, by configuring the page’s schedule settings,
the content creator can place the page in a scheduled state (step 3), whereby the page
will not be visible until the specified date. The content creator can also configure an end
date with the option to automatically send the page’s contact an e-mail message when
the page expires.