designer

296 Chapter 9 Using Reusable Workflows and Workflow Forms
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Approval workflow Uses the Start Approval process action and provides an approval
mechanism for documents that allows you to assign tasks serially (one after
the other) or in parallel (at the same time). Using this workflow, you can approve,
reject, or reassign a document. You can also request a change to the document
that is the subject of the approval process.
Collect Feedback workflow Uses the Start Feedback Process action and provides a
feedback mechanism for documents that allows you to collect review comments for
a given document.
Collect Signatures workflow Uses the Start Custom Task process and provides a
mechanism for collecting digital signatures for completing a document. You can
use digital signatures to provide assurance of the authenticity, integrity, and origin
of the document.
Important Do not modify the out-of-the-box globally reusable workflows. Your users will
assume that these workflows run as described on Microsoft’s Web site, in end-user training
courses, and in books about SharePoint Server. When you need to modify a globally reusable
workflow, make a copy of the workflow and modify the copy.
For each globally reusable workflow, SharePoint creates a document library in the wfpub
library, which is stored in the _catalogs folder in the root site of a site collection. These
libraries are hidden from the browser and can be seen only in SharePoint Designer by
users who can see the hidden URL site structure.
Warning When you modify and then save a reusable or globally reusable workflow, the
workflow is not available to be associated with a list, library, or content type until you
successfully publish the workflow.
In this exercise, you create a copy of the globally reusable Approval workflow.
Important You can complete this exercise only if you have a site created on SharePoint
Server 2010.
SET UP Using SharePoint Designer, open the root site of a site collection.
Copy & Modify
1. In the Navigation pane, click Workflows.
The Workflow gallery is displayed.
2. Under Globally Reusable Workflow, click the icon to the left of the globally reusable
workflow you want to copy, such as Approval—SharePoint 2010, and then
on the Workflows tab, click Copy & Modify in the Manage group.