SPS Policy Manual - Saginaw Public Schools

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Board Bylaws Article IV Board Voting Requirements, Agenda, and Rules of Order Section 1. Quorum and Voting Requirements A majority of the Board members elected to, appointed, and serving upon the Board shall constitute a quorum. A majority of the members elected to, appointed, and serving upon the Board is required to approve a motion unless approval by a different vote is otherwise required by law. An act of the Board shall not be valid unless made in a public meeting held in compliance with the Open Meetings Act and a proper record is made of the vote. Approved: LEGAL REF: MCL 380.l20; MCL 388.1769b Section 2. Voting Method The Board shall take action by way of motions. No motion may be acted upon until it has been duly supported or seconded by a member of the Board. The vote on all motions shall be by “yes” and “no” and will be taken by a voice vote. A roll call vote will be held when there is a split vote or as otherwise required by law. Following each vote, the President shall announce that the motion passed or failed, and if not a unanimous vote, shall announce the number voting “yes” and the number voting “no.” Each Board member may have the privilege of explaining for the record any vote, be it affirmative or negative at the discretion of the President. In the rare event that a Board member has a right or obligation to abstain from voting, the Board member may have the privilege of explaining the reason for the abstention at the discretion of the President. Approved: LEGAL REF: MCL 388.1769b Section 3. Notice to the Board Members A meeting in which all Board members are present, with our without proper notice to the members of the Board, for which proper notice has been given the public in accordance with the Open Meetings Act, shall be considered a legal meeting for the transaction of business. Approved: LEGAL REF: MCL 380.1201
Board Bylaws Section 4. Agenda The Superintendent shall distribute to each Board member prior to each meeting appropriate material and written matter concerning items on the agenda. The agenda shall contain the order of business. The Board agenda shall be compiled by the Superintendent in cooperation with the Board President and shall include a period of time when the public may speak to the Board. Other Board members may request items to be placed on the agenda. The Board, by majority vote, may amend, add to or change the order of business of the agenda. The Superintendent, in conjunction with the President, shall determine whether an issue is an appropriate agenda item for that meeting or a future meeting. The agenda shall be sent to all Board members at least three (3) calendar days prior to any regular Board meeting. The agenda may include the following information: however, other items and reports may be added as the need arises: the agenda format, including items to be discussed and Board procedure; monthly reports to the Board, financial reports, including monthly listing of bills ready for payment, important correspondence, bid specifications, attendance reports, requests for hearing and other such information. Approved: LEGAL REF: MCL 380.11 a Section 5. Rules of Order The Board shall be governed by rules of procedure as adopted by the Board. In no event shall Robert's Rules of Order be adopted by the Board. The purpose of this parliamentary procedure is to ensure the minority has rights that cannot be changed by the majority. The President or presiding officer may, however, use Robert’s Rules of Order as a guideline for the conduct of meetings at his/her discretion. The President (or Vice -President in the absence of the President) shall preside at all meetings. In the absence of both the President and the Vice -President, the members present shall elect a President pro-tempore who will serve only for that meeting or for that part of the meeting in which the President and Vice -President are absent. Any member of the Board who wishes to make a motion, second a motion or discuss pending business will first secure recognition of the Board President. The President will present each agenda item for discussion or designate the Superintendent or other staff member who will present the agenda item. All formal actions of the Board will be taken by ordinary motions unless a formal resolution is required.
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Page 3 and 4: Preface Preface-3 After the reader
Page 5 and 6: Board Bylaws BOARD BYLAWS TABLE OF
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Section 8000 - Students 8000—STUD
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SPS Policy Manual - Saginaw Public Schools

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