Addendum with evidence (8.2 MB) - Accreditation - Bakersfield ...

The Force Complete exception can be used on any course rule and most
qualifiers and is the only exception type that may be used on a percentage
rule (i.e. GPA rules). This exception type is completely independent of all
student data. It will simply complete a rule on a student degree audit
regardless of any applied qualifiers. Forcing a rule/qualifier complete tells the
auditor to ignore the rule/qualifier the next time and audit is performed for this
student.
Note: Functionally, this is the most powerful exception and should be used
with caution. Often use of this exception with require the use of one or more
additional exceptions. Example: If a student is exempted from completing a
3 credit course but the block requires 40 total credits, either a second
exception to reduce the number of credits required to 37 needs to be made or
an additional class needs to be required on a different rule within that block to
make up the course waived.
o Substitute – allows you to substitute one course for another. This option
may be used either before or after the alternate course is taken and may be
used multiple times on the same rule. This will completely remove one
course from the options available to the student and replace it with another,
however, you may wish to consider using the Also Allow exception type
instead (see description below) due to its additional functionality. An example
of when this option is appropriate would be for a student who (for whatever
reason – example: having completed most of the coursework at another
institution but not received equivalency credit) should never take the original
class but should take another instead.
o Also Allow – appends courses to a course list on a rule. This option may be
used either before or after the alternate course is taken and may be used
multiple times on the same rule. This exception can be used when you wish
to expand the course options available for a specific rule. In many instances
this is a better option that using the Substitute exception for two reasons:
The original class is still an option for the student and does not require
reversal of the exception should the student change their mind about
using the approved alternate course, thus allowing the auditor engine
the most options for moving the student as close to graduation as
possible.
Additional qualifiers can be added to the additional course (i.e. a
minimum grade may be required, must be taken after a certain term, a
specific title for a special topics course, etc.)
Additionally, this is the rule of choice for identifying courses that need to
be taken when the audit indicates that they advisor must approve the
courses that will satisfy the rule.
Limitations:
1) Courses applied using the Also Allow exception are still subject to
header qualifiers in the blocks in which they are used and are still subject
to the best-fit algorithm. Example: An Also Allow exception is processed
allowing ENGL 215 to be used to satisfy a course rule and there is a
Kern Community College District Confidential and Proprietary Page 10 of 20
DegreeWorks Services Engagement Report