Addendum with evidence (8.2 MB) - Accreditation - Bakersfield ...

Reviewed jobs that should be currently running in CRON and discussed moving
them all to PROD when it is set up.
Data backup is being done, but has not yet been tested for restoring.
We again discussed the advisability of a couple of functional users being added
to the email list to receive copies of the action reports from the nightly CRON
job(s)
Options for scribe changes were discussed as it relates to starting and ending
majors and minors and using scribe blocks with previous or later catalog years to
indicate that the major/minor is not available during those terms and what the
students options are.
We reviewed a list of UCX tables that need to be maintained at various times on
an ongoing basis.
There were two business processes that were identified as needing to be
addressed:
o Determine a process for deleting students at appropriate intervals
o Determine a process for terminating an advisor (see Access Role decision
regarding use of STUX user class)
Roll Out Plan
Training 3
The items identified as part of their rollout plan are as follows:
o Soft Go-live plan – original date of June 2012 likely will be delayed - for
implementation team and test users– students starting Fall 2011 and beyond
for audits, mid-late August is the hope for all other advisors/staff (FLEX
week);
o TEST database is scheduled to be set up the week of May 21 – determine
date for dap/ucx uploads from PROD to TEST
o Communication plan options
o Luminis/SSB announcement for students?
o Email to students?
o Newspaper ad for students?’
o Electronic message boards?
o Desktops in common access areas
o Table tents in common access areas (library, cafeterias, etc.)
o recommended looking at Google for samples of what other schools have
done for FAQ’s and tutorials
o “Advisor training” – determine timing and reserve locations
o Hands-on training for students not on the radar
o Possible exposure through freshman seminar type classes
o Screen shot/video tutorial?
o Still determining when single sign on will be opened to students – currently
working with Katie Sweeney
o Rollout with 2011-2012 (2010-2012 for CC) through 2012-2013 catalogs (will
utilize 0000-20XX blocks to cover catalog years not scribed)
Kern Community College District Confidential and Proprietary Page 14 of 20
DegreeWorks Services Engagement Report