Addendum with evidence (8.2 MB) - Accreditation - Bakersfield ...

section and titles on all style sheets (including the PDF stylesheet) to ensure consistency
of view to the students and advisors.
Note: The team was also advised to begin developing the FAQ and Help documents that
will be behind those respective buttons on the web. Note: Consider using Google
and/or the Commons to see/obtain samples of what other schools have done. Try
searching for DegreeWorks FAQ and/or DegreeWorks Tutorial for a variety of examples.
Student Educational Planner
Training 3
We completed a thorough review of the SEP functionality and completed all necessary
set up as indicated in the SureCode notes for Training 3. The usage and set up of
templates was reviewed along with the navigation and set up of individual plans without
the use of a template. It was noted that templates are not required for all plans and may
be used for some programs and not others.
We discussed the use of the “Locked” feature for allowing advisors to lock an approved
plan to prevent students from making changes to that plan. Students can still do a Save
As to create a copy of the plan and do any modification(s) desired on the new copy. The
decision was made to remove the ability of students to delete plans to ensure that no
locked plans were intentionally or inadvertently deleted.
Access Roles
Training 3
Several changes were made to modify the baseline user roles. The documents
embedded below (also previously provided to the team) indicates the changes that were
made in support of this activity. All user role changes were made during the session
from the first version of the worksheet. The team made the changes for the 5/15/12
version based on a conference call.
Permissions Planning
Worksheet.xlsx
Permissions Planning
Worksheet as of 051512.xlsx
We also discussed the possibility of utilizing the faculty attribute field in SIAINST to allow
for automated selection of advisors in various roles.
One additional user class was set up for ADVF. We also discussed the possibility of
setting up STUX (for moving ex-advisors/staff to when they leave so they won’t be
purged in a STU delete cycle).
Maintenance
Training 3
We discussed the following maintenance related items;
Kern Community College District Confidential and Proprietary Page 13 of 20
DegreeWorks Services Engagement Report