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Digital Document Delivery: A Case Study Deshpande A. Dighe.R. and Pattnaik.J.K. Abstract A web based inter library photocopy request system has been implemented at the Centre for Advanced Technology Library, Indore. The features and functions of the system are described. Based on the evaluation of the system, this paper reports to share the experiences and modifications carried out in the system accordingly. Keywords: Photocopy request, Resource sharing, Digital document delivery. 1. Introduction The Centre for Advanced Technology (CAT) library at Indore offers ‘Interlibrary Loan’ (ILL) service facilitating users to obtain those document/s that are not available in CAT library. To enhance the ILL facility, web-based request form has been designed to obtain the requests and forward the same for processing to fulfill the demand. This system has been implemented. A brief description of the features of the system and its functions are described followed by the report drawn on evaluating the system. 2. Ill Request Form A request form for the end users to furnish the requisite details of the document/s has been designed based on based on ISO 10161 Interlibrary Loan Application Protocol, which defines standard set of messages & format for ILL transactions. Three separate request forms have been designed, allowing variations in the data fields for different types of publications: 1. Journal Articles 2. Conference Papers 3. Book/Monograph Java Servlet, Java Scripts & HTML are used in developing the software. To store the requests and responses, Oracle RDBMS has been used as backend database. User can login using his/her employee identity number. For security reasons, end users cannot modify the form. A warning concerning copyright violation is reproduced on the web-form. Using administrator login, library staff can modify and send requests to the supplying library. 3. Functions 3.1. User End The requester performs the following steps: 1. Access the library homepage on the Intranet. 2. Checks availability of the journal/book in the library holdings list/catalogue ________________________________________________________________________ Library, Centre for Advanced Technology, Indore - 452013, E-mail: artidesh@cat.ernet.in 231
3. Access the required photocopy form. 4. Enters his employee identity number on the form, which then automatically displays his full name & section. 5. Enters the required publication data. Certain of the fields are mandatory, & the system does not accept the request if mandatory fields are not filled. 6. Clicks on the send button to send the form to the library’s ILL database. 7. Repeats the procedure for further photocopy requests. The same has been drawn as a Flow chart of functioning of the system at user end: 3.2. Library end 1. Library checks the ILL database for new requests. 2. It checks the bibliographical data, & makes corrections if necessary. 3. It checks the availability in the library holdings list or catalogue. 4. Checks availability in DAE libraries, or in other libraries. 5. From the addresses’ database, selects the library to which the request is to be sent. Multiple requests from different users can be combined & sent to a single library. 6. If the selected library does not have an e-mail address, the requests are printed, together with the postal address, & sent by post. 7. If the responding library cannot supply the photocopy, the request is re-sent to a different library. 8. If the document is not received in time, a reminder is sent to the supplying library 9. When the photocopy is received, the system provides for the information to be sent automatically by email to the user. In case he does not have an e- mail address, his telephone number is displayed. The same has been shown in Figure 2. 232
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Proceedings of the Conference on Re
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CONTENTS Invited Talks Knowledge Sh
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Technical Session IV : KNOWLEDGE SH
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Digital Collection Development Dhan
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3.3 E-Journals Electronic journals
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disseminate information on speciali
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2.Justification of the Project The
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ack 12 Leased Line 1 mbps port char
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Central Institute of Indian Languag
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access the full text articles from
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• Integrated authority control an
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References 1. Gopal, Krishan, Digit
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1. Characteristics of Digital Libra
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Computer CPU, PCI Bus, Ethernet, S
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Digital Library Collection Developm
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will have to develop mechanisms for
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collection management in a distribu
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Electronic Collections Collection T
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Timeliness The electronic resources
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Digital library Infrastructure and
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• User acceptability from their d
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• Technical skills (Knowledge of
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is most prevalent format. In PDF fo
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NextGen Digital Resource Centre: On
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Liaison”. To streamline, some of
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4. Online Resources With careful wa
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5.3 Lakshya: Mode of Access In curr
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Information Management
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2. Content Management Activities Id
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2.3 IGC Reports digitization activi
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(TEI) have been proposed as encodin
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Overview of Object Oriented Databas
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6. Object Oriented Database Managem
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Automatic Extraction of Proper name
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‣ Legend words prefixed to a word
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ii. iii. considered as non-signific
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Keywords and phrases Information pr
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In the Internet era, digital librar
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• Reduce Maintenance Time - Devel
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preservation but differs from it in
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First, an organization must underst
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13. Multimedia Metadata Standards M
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3. Definition of Metadata . www.ter
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All Dublin Core elements are option
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Some libraries use TEI headers to d
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Keywords relate solely to the subje
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possible, data are entered by choos
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Label: Definition : Comment : Eleme
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Some digital library systems are us
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definition or meaning of the elemen
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Digital Library: File Formats, Stan
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that area. It provides an improved
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subject, description, source, langu
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9.1 Internet Explorer (IE) This is
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e well specified and may be differe
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General Packet Radio Service (GPRS)
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can be split into as many areas as
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to the fact that GSM network is a d
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network. cdmaOne supports data traf
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9. Conclusion Wireless networks con
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ISH information is supplementary to
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Production and Information use of p
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emanded by the U.S. Circuit Court o
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Information Technology Infrastructu
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The object of Change Management is
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Continuity Management is concerned
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The web service activity statement
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‘A set of interrelated units that
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---To introduce new communication t
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2. Systems approach to appropriate
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• Utilizing world-wide resources
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5. Proposed Model As has already be
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3. Kumaruguru College of Technology
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If visuals, like handwritten or cop
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Knowledge Discovery Tools and Techn
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8. Interpretation: Includes interpr
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and accuracy of the generated rules
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with other security mechanisms alre
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As simulation was added to the trad
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data. The plant data generated at d
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Information professionals can play
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2. Knowledge organization: An organ
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financial resources on information
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innovation systems of a country. Ho
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esults to vocabulary which occurs d
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epresented in the figure. The basic
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Metadata is data that describes dat
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7. Knowledge Management Using GNOWS
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19.Joel Mintzes, James Wandersee an
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2. Merits The successful implementa
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a KMS program. Like product develop
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Advances in Knowledge Management Ku
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applied information. Both forms of
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a mind set of working with co-worke
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Rewards and recognition address the
Page 192 and 193: The process architecture covers tho
Page 194 and 195: Institutionalization of 'best pract
Page 196 and 197: people are so busy just getting the
Page 198 and 199: and it is matter of time that other
Page 200 and 201: knowledge management practices alon
Page 202 and 203: (Fig.1 A frame work for Our Knowled
Page 204 and 205: # Consistency in Content delivery #
Page 206 and 207: Knowledge Sharing Techniques
Page 208 and 209: 2. Traditional Translation In tradi
Page 210 and 211: This is particularly useful for com
Page 212 and 213: 7. Conclusion In this age of digita
Page 214 and 215: Figure - 1 SIRD SET UP DB 1 DB 2 Fl
Page 216 and 217: Figure 3 Deployment Diagram 5. Impl
Page 218 and 219: Figure .5 Search Results Screen 6.S
Page 220 and 221: Coordination Model for Communicatio
Page 222 and 223: them. That is, the world where agen
Page 224 and 225: suit open applications, where a num
Page 226 and 227: Preservation of Digital Information
Page 228 and 229: documents. It increases the product
Page 230 and 231: DESKTOP WORD, PDF DOC XML HTML WIRE
Page 233 and 234: Digital Libraries and Changing Role
Page 235 and 236: (iv) Those who are intermixed betwe
Page 237 and 238: Digital Library: The Change Managem
Page 239 and 240: • The Change Problem • Change a
Page 241: 9. Change happens only through peop
Page 245 and 246: Date of request Date of request mai
Page 247 and 248: TIFR 36% TMC 2% SINP 13% BARC 17% E
Page 249 and 250: References 1. Mignon Adams. Rethink
Page 251 and 252: systems. It is believed that while
Page 253 and 254: 3.4 Magnetic Diskettes Magnetic Dis
Page 255 and 256: 6. Contextual Demands The contextua
Page 257 and 258: Information overload Organizational
Page 259 and 260: AGRILIBNET: A Web Portal Rathinasab
Page 261 and 262: 3. Agricultural Library Resource Sh
Page 263 and 264: o The proposed AGRILIBNET will be h
Page 265 and 266: 7. Projct Progress The project has
Page 267 and 268: APPENDIX -1 List of State Agricultu
Page 269 and 270: APPENDIX-II State Agricultural Univ
Page 271 and 272: century and a half ago.” And so m
Page 273 and 274: The database is divide into two sec
Page 275 and 276: the work/s within a manuscript. 11.
Page 277 and 278: 266 The Data Elements Which Are Not
Page 279 and 280: 268 Table -3 The Elements Which Are
Page 281 and 282: 270 References: 1. M L Saini. “Ma
Page 283 and 284: 2. RFID Technology in Libraries The
Page 285 and 286: 3.3 Anti-collision If many tags are
Page 287 and 288: 3.5.5 Class 4: Read-Write (with Int
Page 289 and 290: 5. Implementation of RFID: The meth
Page 291 and 292: several items in a stack can be rea
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Author Index Akhtar Hussain, 77 Mah
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7 - Indira Gandhi Centre for Atomic Research

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