0 - National Criminal Justice Reference Service

Appendix I. Overview of DOC Databases and Elements
The following is a summary of key automated databases and elements that are relevant to attempts to evaluate drug
treatment programs. This is not necessarily a comprehensive list of all data available to the DOC. For example,
there are other databases that keep track of inmate bed assignments and inmate commissary accounts. Also, some
databases are currently undergoing refinement or redevelopment. Finally, data may not be complete in all cases.
RlSP
RlSP refers to the DOC random inmate selection process for drug testing. The federal government mandated such
random testing. The drug testing results database presently contains the following fields.
Inmate number
Race
custody
Cell block
Date of birth
Effective date (of the sentence)
Minimum sentence date
Job description
Date picked for test
Time of test
No show (inmate did not show up)
Overall summary
Who recorded results (initials)
Retest result
Test typeu
Name
Counselor (initials)
Population status
Cell number
Date received (in the institution)
Maximum sentence date
Offense
Test person (initials)
Date test is scheduled
Result date of test
No test
Misconduct (given)
Retest date
Comment
MISCONDUCT DATABASE
A misconduct is an internal sanction applied to an inmate when that inmate violates an institutional rule of some
sort. This may result in disciplinary custody time for the inmate, which may involve assignment to a resrricted
housing unit for a specified period of time. DOC is currently working to further develop and refine this database.
Status
Inmate Control Number
Misconduct Number
Signature Time
Consecutive or Concurrent Sentence
Number of Days
Actual Completion Date
Sanction was amended
Active Sanctions Table
Date Served
Sanction Code
Signature Date
User ID
Effective Date
Completion Date (Scheduled)
Sanction Code Description
0
44 A field for the test result for each of the following drug types - Alcohol; amphetamines; barb,
benzo, phenal, cann, cocaine, opiate, meth, fenta.
164
This document is a research report submitted to the U.S. Department of Justice. This report has not
been published by the Department. Opinions or points of view expressed are those of the author(s)
and do not necessarily reflect the official position or policies of the U.S. Department of Justice.