PRE-DRIVE C2X Deliverable D0.3 Final report_20100929.pdf

Final Report PRE-DRIVE C2X 29.9.2010
Stakeholder forum
Steering
committee
Project
coordinator
EC
Co-ordination level
EC reviewers
Project management
team
Management level
Work package leaders
Work package level
Figure 64 Project organizational structure
Decisions in the project were always taken on the lowest organisational level
possible. This means from task level to work package level to management level to
coordination level. Only if a local decision and agreement could not be reached it
was escalated to the next higher level, and eventually to the highest project internal
level, the steering committee.
The fact that the Steering Committee comprised of the coordinator, the project
management functions and the work package leaders met once every two months
allowed close monitoring and steering of the project and fast conflict resolution.
4.2 Project steering and controlling
A quarterly work, progress and resource reporting ensured that the management
was continuously aware of potential problems and could initiate counter measures
long before a problem got out of control. A web based online reporting tool was used
to collect and process data and prepare it for steering purposes.
All but one partners invested the additional work required for reporting because
there was a high acceptance of the fact that operational management needs regular
feedback on the work progress in a standardised format.
4.3 Lessons learned
Altogether the project was running smoothly and was well organised.
Deliverable D0.3 Version 1.0 93
Final Report