Policy Circulars 2004 - yashada

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No. DG/Accts/TA-DA Dated 18th November, 2003 Revised Policy Circular The circular No. Accts/T.F/2003-2004, dated NIL being ambiguous in nature is hereby cancelled and revised circular is being issued as follows. As per YASHADA Service Rules if any staff / faculty member travels out of station for official purpose, he/she is entitled for DA in order to meet his/her expenses on account of accommodation, food etc. However, in many places it is not possible to bear the cost of accommodation in private institute or hotel as well as the food charges within the limited DA. The YASHADA staff / faculty is put to lot of inconvenience because of this. In fact YASHADA service rules (Rule 16.05 (f)) very clearly states that "whenever lodging and boarding is provided free while on tour, the employee shall be entitled 1/4th of the DA admissible to the employee". In view of the above provision, it is hereby ordered that YASHADA staff / faculty while on tour would be entitled to stay in a hotel and their expenses on account of hotel charges and food charges would be borne by YASHADA and in such an event, the employee shall be entitled to 1/4th DA admissible, provided the rates are reasonable and got approved from DG. All faculty and staff (Ratnakar Gaikwad) Director General 18
YASHADA POLICY CIRCULAR Policy Circular No: PC/2003-04/PUR/001 Dated: 24 November 2003 Empowered Authority: Director-General, YASHADA Subject: Setting up of an Internal Purchase Committee Circulated for Information to: Members, YASHADA Board of Governors Members, YASHADA Executive Committee YASHADA Desk, GAD, Govt. of Maharashtra Circulated for necessary All YASHADA Faculty, Officers and Staff compliance to: Background: In the internal meeting of HODs and departmental coordinators, held on the 14th of November, 2003, a view was expressed that acquisition of vital equipment like computers, and audio-visual aids etc; as well as routine purchases like stationery and consumables, was often delayed because of the lack of an effective purchase system and mechanism. Therefore a joint decision was taken, to set up an internal YASHADA Purchase Committee, with representatives from all sections of YASHADA faculty and administration. Objective: The objectives behind setting up a YASHADA Purchase Committee are: • To standardize practices and procedures such as processing indents received. finalising contracts with suppliers, calling for quotations and issuing tenders; • To encourage a consensual approach, so that purchases (especially of infrastructure facilities like furniture etc) are in consonance with YASHADA's ambience and Master Plan. • To streamline the process of administrative and financial sanctions, so that a 'zero audit objection' state is achieved in YASHADA, and the suppliers too are paid promptly for goods and services provided. Constitution of the Purchase Committee: The internal YASHADA Purchase Committee (YPC) will, consist of the following: 1. Registrar 2. Accounts Officer 3. Representative of Faculty 4. Representative of Campus Committee 5. Representative of Staff (Purchase desk) 19
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Appendix I Work allocation in the Y
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) Training Programmes Although the
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facilitation activities to address
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Policy Circulars 2004 - yashada

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