Policy Circulars 2004 - yashada

YASHADA POLICY CIRCULAR
Policy Circular No:
PC/2003-04/PUR/001
Dated: 24 November 2003
Empowered Authority:
Director-General, YASHADA
Subject:
Setting up of an Internal Purchase Committee
Circulated for Information to: Members, YASHADA Board of Governors
Members, YASHADA Executive Committee
YASHADA Desk, GAD, Govt. of Maharashtra
Circulated for necessary All YASHADA Faculty, Officers and Staff
compliance to:
Background: In the internal meeting of HODs and departmental coordinators, held on the
14th of November, 2003, a view was expressed that acquisition of vital equipment like
computers, and audio-visual aids etc; as well as routine purchases like stationery and
consumables, was often delayed because of the lack of an effective purchase system and
mechanism. Therefore a joint decision was taken, to set up an internal YASHADA
Purchase Committee, with representatives from all sections of YASHADA faculty and
administration.
Objective: The objectives behind setting up a YASHADA Purchase Committee are:
• To standardize practices and procedures such as processing indents received.
finalising contracts with suppliers, calling for quotations and issuing tenders;
• To encourage a consensual approach, so that purchases (especially of
infrastructure facilities like furniture etc) are in consonance with YASHADA's
ambience and Master Plan.
• To streamline the process of administrative and financial sanctions, so that a 'zero
audit objection' state is achieved in YASHADA, and the suppliers too are paid
promptly for goods and services provided.
Constitution of the Purchase Committee: The internal YASHADA Purchase Committee
(YPC) will, consist of the following:
1. Registrar
2. Accounts Officer
3. Representative of Faculty
4. Representative of Campus Committee
5. Representative of Staff (Purchase desk)
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