Policy Circulars 2004 - yashada

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Powers of the YASHADA Purchase Committee: This Committee will meet once a week in the Registrar's chamber to review all indents received, and proceedings will be minuted and maintained b y Purchase Desk. Purchases will be first routed through available rate contracts/ contracted suppliers. Where this is not possible, the following rules wilt apply: Rules to be followed in making purchases: • Purchases up to Rs 5,000 will be permitted without calling for quotations (This rule is also applicable to all HODs, while making purchases from the imprest amounts given to them.) • For purchases beyond Rs 5,000 but less than 50,000, the Committee may ask for at least 3 quotations, and depute at least one of its members to personally verify the options. In certain cases where certain equipment etc. is to be procured directly from manufacturers, or the reasonableness of price is ascertained by Committee members, there would be no need to get 3 quotations. • The Committee is not bound to accept the lowest quotation (for reasons of quality etc.) However, the reasons for any deviation from this norm must be clearly recorded on file and countersigned by all members. • Once the Committee makes its recommendation, and the due procedure has been followed, the powers of administrative sanction before making a purchase will be with Registrar up to Rs 1 lakh, and the Director-General beyond Rs 1 lakh. (The Director-General may in turn, delegate these powers to HODs etc at his/her discretion.) • The person indenting for a particular purchase will be kept informed of the progress of the purchase, periodically. • If the Committee turns down a request, the person requesting a purchase shall be notified the reasons in writing within 2 days, as a courtesy. These provisions will come into effect immediately from the date of issue of this circular. So ordered. Ratnakar Gaikwad, IAS Director-General, YASHADA Enclosures: 20
1. Indent form (only to be used in case indented item is not on YASHADA stock list) 2. Nominees to Purchase Committee, effective immediately and until 31.03.2005 21
Page 1 and 2: YASHADA POLICY CIRCULAR 2003-2004 Y
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Page 7 and 8: Implementation: The Work Norms will
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Page 18 and 19: No. DG/Accts/TA-DA Dated 18th Novem
Page 22 and 23: Enclosure II OFFICE ORDER ORDER/200
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YASHWANTRAO CHAVAN ACADEMY OF DEVEL
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1. Monthly Faculty Meeting held on
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Subject: Circulated for Information
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Implementation: The 'YASHADA Media
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Appendix I Work allocation in the Y
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No. Name and Title Duties 6. Shri V
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YASHADA POLICY CIRCULAR Policy Circ
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These principles of Allocation of E
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1. Course Surplus 2. Project Surplu
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List of Departments and Centres ind
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2. The officer In-charge or the: De
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4. Identifying problem areas in var
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attitudes towards development issue
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1 Research Officer (Publications) 1
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Objectives:- The objectives of the
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2 Build an electronic data informat
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Work allocation in the YASHADA Self
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S. no. Name Designation Address 5)
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(6) Seminars & Conferences • Crea
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Work allocation in the YASHADA Inst
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Advisory Committee of IPEOA Sr No N
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Sr No Names HOD, R & D, YASHADA, Pu
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YASHWANTRAO CHAVAN ACADEMY OF DEVEL
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• To develop collection of docume
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department concerned with initiatin
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Sr. No. 19 Account Head Basis of Al
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d) Through such networking, linking
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) Training Programmes Although the
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facilitation activities to address
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