We All are Europe - AESAEC

Module 6 – The Art of Successful Project Proposal Writing I: the Technical Part
Unit 6.2.
Unit in a nutshell
Achievements
The project plan
Understanding its function and necessity
Introduction of best practice instruments and methods
Discussion of the key criteria for a good project plan
Use of a project plan as a proactive management instrument
After this unit you will be able to:
develop a common management framework including project milestones
and partner roles
define a workplan that is coherent and consistent with the rest of the
project application
define a clear and realistic timescale for the whole duration of the project.
The majority of project disasters are well planned way ahead
(Jerry Maiden, NASA)
Warming up:
Where are we
Although this diagram might not be in your
mother tongue, try to figure out what it is
about and what it says.
6.2.1. How to develop a project plan
Listen / Read
As each project is a complex and unique process comprehensive and thorough planning is crucial in
order to work towards the aims in an effective way. Before drafting the application it is useful to
start scheduling activities and make a schematic and visual presentation of the project. The following
elements and steps should be considered:
Step 1: Project content
Define the project aims, objectives, outcomes, products and quality indicators, following …
the Project Cycle Management (PCM) (see above)
the Logical Framework Approach (LFA), which helps you to build a logical framework
that support partners to discuss and think through all of the implications
Specific, Measurable, Achievable, Realistic and Timebound objectives (= SMART)
Define monitoring and evaluation strategies (see below)
Step 2: Planning the organisation of the project
Divide the project into phases and structure the main activities; break the project down into
distinct phases, such as:
start up phase: recruiting the project team for partnership
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