We All are Europe - AESAEC

Evaluation of project meetings: The evaluation of project meetings or mobility phases is a must in
each transnational project. The following tool might help you.
Project title:
Objective of evaluation:
Organisation:
Project meeting
Please give your opinion about the project meeting by following the scoring system below as well
as by providing the evaluator with some written comments!
☺☺ = very positive; ☺ = positive; = neither positive /nor negative ; ☹ = negative; ☹☹ = very negative;
NA= not applicable
Issues ☺☺ ☺ ☹ ☹☹ NA Comments:
Q1) Were you satisfied with the preparation work for this meeting
(E.g. quantity and quality of information flow before the meeting;
communication management from promoter and / or hotel etc.)
Q2) Were you satisfied with the seminar room
(E.g. location, equipment, size, table structure etc.)
Q3) Were you satisfied with the agenda for the meeting
(E.g. time structure, involvement of partners, appropriateness of
methods and issues etc.)
Q4) Were you satisfied with all information and materials you
received during the meeting concerning the content and
structure of the project (E.g. work, dissemination and evaluation
plans; aims and objectives of project etc.)
Q5) Were you satisfied with all information you received during
the meeting concerning the financial and administrative issues
of the project
(E.g. information about reporting system, contracts, payments, budgets
etc.)
Q6) Were you satisfied with all information you received concerning
next project steps and are you aware what kind of contributions
will be expected from you
Q7) Were you satisfied with the working atmosphere during the
meeting (E.g. did everyone have an opportunity to contribute properly
and equally to this project meeting Was everyone’s opinion heard
and respected etc.)
Q8) Were you satisfied with the way the meeting was managed
(E.g. communication, moderation and social skills; time, crisis / conflict
management etc.)
Q9) Were you satisfied with the quantity and quality of the contributions
made by other partners at this meeting
Q10) Were you satisfied with the social activities and atmosphere
of this meeting
Q11) Do you think the meeting was generally successful Do you
think the project group was able to achieve relevant results
and to make some progress with its work
Q12) After your impressions and experiences at the kick-off
meeting and the starting phase, do you still think it was a
great idea to join this project
What do you expect to be positive:
Q13) Looking ahead to the next steps of the project, do you feel
the project will see positive or negative developments
(E.g. What kind of threats, risks as well as chances, opportunities etc.
do you see Is there anything to be done, changed, avoided etc. in order
for you to feel happier with this project)
What do you expect to be negative:
Q14) If there is anything else you would like to add or if there is a
relevant issue not mentioned in this questionnaire, please feel
free to tell us using this space:
Thank you very much for your effort!
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