We All are Europe - AESAEC

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Exercise Ready – GO! Checklist for the project start! Not fulflled In progress Fulfilled All relevant programme regulations and rules are known. All partners are informed about the approval of the application; they have confirmed being a partner in this project and have nominated a contact person. An appropriate project language was agreed and no major language barriers are expected. You have made contact with your project officer and you are willing to cooperate with him/her properly throughout the project’s lifetime. The contractual procedure between the promoter and the EC has been successfully finalised or is in the process of being completed. The contractual procedure between the promoter and the partner(s) has been successfully finalised or is in the process of being completed. The project is managed by a person who has the appropriate abilities, skills and know-how to carry out this task successfully. An efficient and reliable communication structure is already set up and partners are able to contact each other. The partnership is aware of the content of the project (objectives, aims, target groups etc.). The partnership is aware of the management set up of the project (workplan, budget, reporting and documentation etc.). The partnership is aware of the project’s dissemination and evaluation strategy. There are no indications that the initial tasks of the project cannot be implemented as expected. An effective and easily operated filing system is set up (electronically and for documents in hard copy). There is a basic willingness to open the project up to as many interested people, organisations, bodies, stakeholders etc. as possible. There is a potential post-project-life-time scenario (sustainability) in existence. Most of the partners are still convinced that doing this project is a brilliant idea! Other: Other: Other: Other: Before starting with your project you should check the above aspects to be on the safe side! You can be quite confident if most of the lights are GREEN (great, if all of them - but at least more than the half!) and none of them are RED! In this case: Ready GO! - and have fun with your project! 122
Module 7 – How to Implement a Project Successfully Unit 7.2. Unit in a nutshell Achievements Project meetings and international visits Understanding the spirit and main purposes of transnational project meetings Consideration of key elements and workflow when preparing and implementing a meeting Instruments and tools for meeting preparation and implementation After this unit you will be able to: successfully plan, design and implement a transnational project meeting or longer transnational visits decide which instruments and tools are needed for these purposes use transnational project meetings as a powerful strategic instrument of modern EU project management Coming together is a beginning - Keeping together is progress - Working together is success (Henry Ford) Warming up: Visit www.bpb.de/fsd/europapuzzle/puzzle_flash1.html, where you can put together the EU country by country. If you wish, hold a contest in small groups, to see who is the quickest and needs less attempts. Please also discuss with which countries you would like to do a project and why. 7.2.1. The project meetings – hints and practical arrangements Listen / Read / Discuss One of the greatest challenges in EU project management is the burden of long distance relationships between partners. Knowing how difficult it sometimes is to cooperate with the person next door in your organisation, you can imagine what might happen if all of your partners sit hundreds of kilometres away from you. Of course, there are also times when you see the partners (mainly project meetings, bi-lateral visits), and it is extremely important to make as much use of these opportunities as possible for management issues. Therefore, they should be treated, prepared and implemented with great accuracy and care! Planning and implementing a project meeting or a bilateral visit is a project in itself, following the same regulations and workflow. Speaking philosophically, from some angles project management can be rather similar to doing a jigsaw: there are a number of individual pieces which make little sense at the beginning but finally – when put together correctly - you will have a completed picture. In our case the picture is a project meeting, and the pieces are the following key elements: Fixing the meeting date Dates for meetings and visits should be fixed as early as possible (half a year in advance is quite standard) and never changed once they are fixed! Note - finding an appropriate date might be more difficult than it sounds, when considering the schedules of all the partners, national holidays of all the countries involved, the timescale of the project etc. Choice of country / hosting organisation Usually, the first meeting takes place in the promoter’s country and partners will then take turns in organising the subsequent meetings. If you have more countries than meetings it might be delicate to decide where to meet and where not to. However you decide, making sure that the meeting venues make sense according to the project’s topic, that they reflect Europe’s cultural diversity and 123
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We All We All are Europe Participat
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Publisher/Editor: AESAEC Project Gr
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Contents Part A: The Pedagogical Co
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Module 7 - How to implement a proje
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The conceptual framework I. The con
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The conceptual framework closed one
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The conceptual framework c) The urg
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The conceptual framework Kroehnert,
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Findings of the IANUS project Stru
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Authentic Location Learning, Multi-
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Module 1 - The European Union and i
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Module 2 - The Concept of Active Eu
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Module 3 - The Europe for Citizens
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Module 4 - The Grundtvig Initiative
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We All are Europe - AESAEC

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