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SECTION 3.16 Telephones and mobile telephones POLICIES & PROCEDURES Telephones and mobile telephones i. ii. iii. iv. v. vi. You must not abuse the fact that you have access to our telephones for both internal and external use. For example, you must not use our telephones for excessive or unnecessary personal calls. If we provide you with a mobile phone for use on our business, the handset, associated equipment and account remain the property of the College at all times and must not be used in any way which may bring the College into disrepute. The terms and conditions of the Mobile Phone Scheme will be provided to you and failure to abide by these terms and conditions will be a disciplinary offence. The user is responsible for the safekeeping and correct use of the handset and associated equipment. In particular, you will agree to take proper care of the mobile phone and not leave it unattended, and shall not leave it in the possession of an unauthorised person or allow him or her to use it. The mobile phone must be logged in and out in accordance with any procedure that we specify. No mobile phone used by you in relation to our business should be used unlawfully or illegally. In particular, it should not be used for purposes of, or related to, discrimination, victimisation, or harassment, in any circumstances whatsoever. When driving off the Domus, the mobile phone must be switched off. When driving on the Domus, the phone may be turned on, but you must stop your vehicle to make or receive calls. There are three different billing schemes associated with the provision of a mobile phone by the College. If a mobile phone is provided to you, you will be informed which scheme applies to you. You must indemnify us against any liability we incur in relation to your breach of these rules, and this indemnity shall continue even after such time as your employment with us ends. 108 S TAFF HANDBOOK vii. Staff are requested not to make or receive non-urgent personal calls on their own mobile phones during working time.
Use of vehicles SECTION 3.17 i. In the event that you are required to travel on authorised business on behalf of the College and to use your own vehicle or one of our vehicles, you must: • hold a full current and valid driving licence and be willing to produce it to us on demand from time to time; • only travel on our business if your vehicle is in a safe and roadworthy condition, covered by an MOT certificate, if appropriate, and a road fund licence, and be willing to produce them to us on demand; POLICIES & PROCEDURES Use of vehicles • drive the vehicle carefully and lawfully; and • report any accident or incident involving the vehicle when used on business, regardless of fault, to your Head of Department or your Supervising College Officer without delay. ii. iii. If you do use your vehicle for our business, you are required to produce your insurance policy which must specify that you are covered for business travel, and we may, by arrangement, pay for that part of your insurance if an additional charge is levied. If you use one of our vehicles, you must: • use it only on our business and in compliance with any procedures that we notify you of from time to time; • have permission to use it; • comply with the terms of our insurance cover; and • report any fault with the vehicle as soon as possible to your Head of Department or your Supervising College Officer. iv. The College cannot, under any circumstances, accept responsibility for parking or other fines incurred by you while driving any of our vehicles. STAFF HANDBOOK 109
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STAFF HANDBOOK DOWNING COLLEGE CAMB
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WELCOME Welcome from Professor Barr
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Contents 3 SECTION 49 PAGE POLICIES
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SECTION 1 ABOUT OUR COLLEGE 1.1 Dow
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V I I VI V I XI I VI SECTION 1.2 AB
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SECTION 1.3 ABOUT OUR COLLEGE Car p
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SECTION 1.3 ABOUT OUR COLLEGE v. Fa
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SECTION 1.3 ABOUT OUR COLLEGE Facil
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SECTION 1.4 Our staff and Fellows S
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SECTION 1.4 The Governing Body and
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SECTION 2 TERMS AND CONDITIONS 2.1
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SECTION 2.2 Holidays Holidays i. Ou
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SECTION 2.3 Sickness TERMS & CONDIT
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SECTION 2.3 Sickness continued... T
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SECTION 2.4 Termination of employme
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SECTION 2.5 Pensions TERMS & CONDIT
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SECTION 2.7 Business expenses TERMS
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SECTION 2.8 Hours of work & flexiti
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SECTION 2.9 Night workers TERMS & C
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SECTION 2.10 Grievance procedure co
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SECTION 2.11 Disciplinary policy: p
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SECTION 2.11 TERMS & CONDITIONS Dis
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SECTION 2.11 Disciplinary policy: p
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SECTION 2.11 TERMS & CONDITIONS Dis
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SECTION 2.12 TERMS & CONDITIONS Cap
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SECTION 3 POLICIES & PROCEDURES Pol
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SECTION 3.2 Conduct POLICIES & PROC
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SECTION 3.3 POLICIES & PROCEDURES H
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SECTION 3.3 POLICIES & PROCEDURES H
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Page 74 and 75: SECTION 3.6 POLICIES & PROCEDURES T
Page 76 and 77: SECTION 3.7 POLICIES & PROCEDURES M
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Page 82 and 83: SECTION 3.8 Flexible working POLICI
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Page 86 and 87: SECTION 3.9 POLICIES & PROCEDURES P
Page 88 and 89: SECTION 3.10 POLICIES & PROCEDURES
Page 90 and 91: SECTION 3.12 Performance and promot
Page 92 and 93: SECTION 3.14 Data protection POLICI
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Page 106 and 107: SECTION 3.15 Computer facilities, e
Page 112 and 113: SECTION 3.17 Use of vehicles contin
Page 114 and 115: SECTION 3.19 Retirement procedure P
Page 116 and 117: SECTION 3.20 Redundancy policy POLI
Page 118 and 119: SECTION 3.21 Public interest disclo
Page 122: NOTES 120 S TAFF HANDBOOK
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