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SECTION 3.10 POLICIES & PROCEDURES Policy on the storage, use and disposal of disclosure information v. vi. Policy on the storage, use and disposal of disclosure information continued... RETENTION Once a recruitment (or other relevant) decision has been made, we do not keep disclosure information for any longer than is absolutely necessary. This is generally for a period of up to six months, a period which allows for the consideration and resolution of any disputes or complaints. If, in very exceptional circumstances, it is considered necessary to keep disclosure information for longer than six months, we will consult the CRB about this and will give full consideration to the Data Protection and Human Rights Act implications for the individual subject before doing so. Throughout this time, the usual conditions regarding safe storage and strictly controlled access will prevail. DISPOSAL Once the retention period has elapsed, we will ensure that any disclosure information is immediately and suitably destroyed by secure means, i.e. by shredding, pulping, or burning. While awaiting destruction, disclosure information will not be kept in any insecure receptacle (e.g. waste bin or confidential waste sack). We will not keep any photocopy or other image of the disclosure or any copy or representation of the contents of a disclosure. However, notwithstanding the above, we may keep a record of the date of the issue of a disclosure, the name of the subject, the type of disclosure requested, the position for which the disclosure was requested, the unique reference number of the disclosure, and the details of the recruitment decision taken. 86 S TAFF HANDBOOK
Staff information & consultation committee SECTION 3.11 This Committee was formed in 2003 in order to improve channels of communication between the College’s Governing Body and the staff of the College. It reports to the Staff and Employment Committee. Its membership consists of the Master, two members of the Staff and Employment Committee (the Chairman and the Bursar) and eight elected representatives of College staff. The Committee is chaired by the Master and meets once in each term. The College staff are divided into four departmental groups, as below, and each group has two elected representatives on the Committee. POLICIES & PROCEDURES Staff information and consultation committee GROUP 1 GROUP 2 GROUP 3 GROUP 4 Accommodation Office Catering Management Boathouse Housekeeping Bursary Food Preparation Food Preparation Buildings & Maintenance College Office Food Service Gardens & Grounds Conference Office Porters’ Lodge Development Office HR Office IT Department Library & Archives Master’s Lodge Tutorial & Admissions Office The purpose of the Committee is to receive comments, views, and suggestions from College staff and to inform staff of the College’s activities and economic situation; of the structure and probable development of employment and any anticipatory measures envisaged, in particular where there is a threat to employment; and of decisions likely to lead to substantial changes in work organisation or contractual relations, including redundancy and transfers. STAFF HANDBOOK 87
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STAFF HANDBOOK DOWNING COLLEGE CAMB
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WELCOME Welcome from Professor Barr
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Contents 3 SECTION 49 PAGE POLICIES
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SECTION 1 ABOUT OUR COLLEGE 1.1 Dow
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V I I VI V I XI I VI SECTION 1.2 AB
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SECTION 1.3 ABOUT OUR COLLEGE Car p
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SECTION 1.3 ABOUT OUR COLLEGE v. Fa
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SECTION 1.3 ABOUT OUR COLLEGE Facil
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SECTION 1.4 Our staff and Fellows S
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SECTION 1.4 The Governing Body and
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SECTION 2 TERMS AND CONDITIONS 2.1
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SECTION 2.2 Holidays Holidays i. Ou
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SECTION 2.3 Sickness TERMS & CONDIT
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SECTION 2.3 Sickness continued... T
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SECTION 2.4 Termination of employme
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SECTION 2.5 Pensions TERMS & CONDIT
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SECTION 2.7 Business expenses TERMS
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SECTION 2.8 Hours of work & flexiti
Page 38 and 39: SECTION 2.9 Night workers TERMS & C
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Page 42 and 43: SECTION 2.11 Disciplinary policy: p
Page 44 and 45: SECTION 2.11 TERMS & CONDITIONS Dis
Page 46 and 47: SECTION 2.11 Disciplinary policy: p
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Page 50 and 51: SECTION 2.12 TERMS & CONDITIONS Cap
Page 52 and 53: SECTION 3 POLICIES & PROCEDURES Pol
Page 54 and 55: SECTION 3.2 Conduct POLICIES & PROC
Page 56 and 57: SECTION 3.3 POLICIES & PROCEDURES H
Page 62 and 63: SECTION 3.4 Smoking POLICIES & PROC
Page 64 and 65: SECTION 3.5 Well-being at work cont
Page 74 and 75: SECTION 3.6 POLICIES & PROCEDURES T
Page 76 and 77: SECTION 3.7 POLICIES & PROCEDURES M
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Page 82 and 83: SECTION 3.8 Flexible working POLICI
Page 84 and 85: SECTION 3.8 Flexible working contin
Page 86 and 87: SECTION 3.9 POLICIES & PROCEDURES P
Page 90 and 91: SECTION 3.12 Performance and promot
Page 92 and 93: SECTION 3.14 Data protection POLICI
Page 94 and 95: SECTION 3.14 Data protection contin
Page 106 and 107: SECTION 3.15 Computer facilities, e
Page 108 and 109: SECTION 3.15 POLICIES & PROCEDURES
Page 110 and 111: SECTION 3.16 Telephones and mobile
Page 112 and 113: SECTION 3.17 Use of vehicles contin
Page 114 and 115: SECTION 3.19 Retirement procedure P
Page 116 and 117: SECTION 3.20 Redundancy policy POLI
Page 118 and 119: SECTION 3.21 Public interest disclo
Page 120 and 121: SECTION 3.21 POLICIES & PROCEDURES
Page 122: NOTES 120 S TAFF HANDBOOK
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