WW Project Pages.xlsx - City of Springfield

UNDERSTANDING THE PROJECT SHEETSOnce projects are identified and selected for inclusion in the Capital Improvement Program, a projectpage is created for the project. The project page includes important information about a project suchas: project description, justification, driver, trigger, and status. This information is important forconveying and tracking details as each project moves from conception to construction. The following isa list and description of these elements:Project Description – This is a description or early scope for a project. Many times this description willbe very broad as it may be taken from a master plan or refinement plan and most likely in conceptualform. The actual scope of a project is generally refined through the various phases of project planning,design and delivery.Project Justification – This element explaining scope is continually refined – project planning, design, bidand construction why the project is an identified capital need. Justification includes meeting regulatoryrequirements, correcting existing deficiencies, or periodic preservation to maintain an asset and offsetthe need for costly repairs or replacement in the future.Project Driver – The project driver is usually relevant to the specific project. Typical drivers include theneed to accommodate future growth, regulatory requirements, or the need to maintain public healthand safety. This element helps explain why a project is included within the Capital ImprovementsProgram.Project Trigger – The project trigger is also relevant to the specific project. Triggers can be completionof a previous capital improvement, development within a certain region of the City, or necessarypreservation activities as identified through various asset management tools.Project Status – Status describes the current stage of the Project, e.g. Planning, design, or construction.Specific Plans/Policies related to this Project – This is a list of the various master plans, refinement plans,adopted policies, and/or reports that relate to a project.Improvement SDC Eligibility – Some projects are eligible to receive SDC funding; however most projectsare not eligible for 100% SDC funding. If eligible, this element gives the percent of the total project costeligible for improvement SDCs funds.Expenditure Schedule – Lists various project activities and estimates the timing and cost to accomplishthe project activity.Operational Impact – Estimates the financial impact by fiscal year to the operating budget uponcompletion of the capital improvement. This can be a positive or negative number as some projectsimprove existing facilities reducing the operations and maintenance impact while the addition of newinfrastructure will increase operations and maintenance costs due to adding one or more new assets tothe City inventory.Funding Source – Describes how and when a project will/needs to be funded and the source of thatfunding (e.g. bonds, capital funds, SDCs, grants).Page 242012-2016 Capital Improvement Program