DMM 705 Advanced Preparation and Special Postage ... - USPS.com

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705Advanced Preparation: Manifest Mailing System705.2.3.42.3.4 Keyline Location—Batch MailingsThe keyline must be readily identifiable and placed anywhere on the address sidethat does not conflict with other standards (see Exhibit 2.3.1 for examples). Onletter-size mail, the keyline must not interfere with the OCR read area (see 202.2.1)or barcode clear zone (see 202.5.1). If printed on an insert, the keyline mustconform to 202.5.0.2.3.5 Unique ID Number Location—Itemized MailingsThe unique identification number must be printed on the address side of eachitemized piece. It may be a product number or any other number that is notduplicated within the mailing. The numbers must be printed in overall ascendingorder, or in ascending order within each zone or 5-digit, 3-digit, or BMC ZIP Codearea on the manifest list.2.4 Authorization2.4.1 Application[1-4-07] The mailer must submit an MMS application and supportingdocumentation as specified on the application to the postmaster of each post officewhere mailings will be deposited. Publication 401 contains an application to mailusing an MMS. Application procedures for mailers who want to manifest and paypostage for Express Mail using an Express Mail Manifesting System are outlined in2.6. Publication 205, Electronic Verification System Technical Guide, provides theeVS application procedures for mailers.2.4.2 Approval ReviewAfter the mailer completes the development and installation of the MMS, the USPSwill review the system and give temporary approval if the system is functioning asrequired. A final review will be conducted within 90 days of the temporary approval,and final approval will be given if the system is functioning as required.2.4.3 General Requirements for Authorization[1-4-07] General requirements for authorization are as follows:a. Verification samples are deemed representative of the entire mailing, andpostage adjustment calculations are applied to the total mailing. The mailermust pay additional postage for any underpayments identified during USPSverification. A mailer may elect to overpay postage for pieces that are borderlineweight or rate increments to avoid postage underpayment adjustments.b. If the total postage or the total weight of pieces sampled during a verificationresults in an underpayment by more than 1.5%, total postage for the mailing isadjusted.c. For eVS mailings prepared under 2.9, USPS charges eVS mailers for postagedue for any underpaid, un-manifested, or mis-shipped parcels at the end of thereview period following the mailing period as follows:1. If the total postage of pieces sampled during verification indicates that themailer underpaid postage by more than 1.5% when compared with themailer's manifest, USPS adjusts the total postage using the procedures inPublication 205.Domestic Mail Manual Updated 3-15-07
Advanced Preparation: Manifest Mailing System705705.2.4.62. USPS charges eVS mailers for any parcels not listed on the mailer'smanifest but identified by USPS processing scans as being mailed. USPSremoves these un-manifested parcels from any sampling adjustments.3. USPS charges eVS mailers the appropriate single-piece rate formis-shipped parcels (parcels deposited at incorrect destination facilities).USPS transports these mis-shipped parcels to the correct destination.d. An MMS is authorized for no more than 2 years.e. The mailer must notify the USPS in writing of any system change that affectspostage calculation, generation of required documentation, or mail presortingbefore the mailing is presented.f. Postage must be paid by an advance deposit account from which funds maybe deducted by the USPS to cover any deficiency discovered after acceptanceof the mail.2.4.4 Approval Authority[1-4-07] The final authority for manifest mailing approval is as follows:a. The district Customer Service and Sales manager approves systems thatproduce separate or mixed mailings of single-piece rate First-Class Mail,Package Services, or international mail, including mailings with extra servicesand predetermined weights.b. The Business Mailer Support manager, USPS Headquarters, approves manifestmailing systems, including eVS, that produce presorted First-Class Mail andStandard Mail mailings, Package Services mailings, and PVDS mailings.2.4.5 DenialIf an MMS application is denied final approval, then the mailer may appeal thedecision as follows:a. For MMS authorizations denied final approval by the district Customer Serviceand Sales manager, the mailer may, within 15 days from the receipt of thenotice, file a written appeal, including additional evidence showing why theMMS should be authorized. The appeal is sent to the Business Mailer Supportmanager, USPS Headquarters, who issues the final agency decision.b. For MMS authorizations denied final approval by the Business Mailer Supportmanager, the mailer may, within 15 days from the receipt of the notice, file awritten appeal, including additional evidence showing why the MMS should beauthorized. The appeal is sent to the Business Mail Acceptance manager,USPS Headquarters, who issues the final agency decision (see 608.8.0 foraddress).2.4.6 RenewalAn MMS authorization may be renewed before its expiration date after a review. Thedistrict Customer Service and Sales manager will review systems originally givenfinal approval by that office. The Business Mailer Support manager reviews systemsoriginally given final approval by that office. If the system remains qualified, thefollowing applies:Domestic Mail Manual Updated 3-15-07
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