DMM 705 Advanced Preparation and Special Postage ... - USPS.com

705Advanced Preparation: Manifest Mailing System705.2.1.22.1.2 Electronic Verification System[1-4-07] Mailers using MMS when presenting Parcel Select mailings under 456.2.0or, if authorized, commingled parcel mailings under 6.0 or 7.0 may document andpay postage using the Electronic Verification System (eVS) (see 2.9). BusinessMailer Support (BMS), USPS Headquarters, must approve these systems. Unlessauthorized by Business Mailer Support, mailers may not commingle eVS mail withnon-eVS mail within the same mailing or place eVS mail and non-eVS mail in or onthe same mailing container.2.2 Basic Standards2.2.1 Service AgreementA service agreement must be signed by the mailer and a USPS representative. Theagreement contains provisions regarding mailer and USPS responsibilities, includingdocument retention, quality control, and the duration of the agreement.2.2.2 Mailer SystemThe mailer must have an automated system that produces mail consistent withpostal standards and calculates postage accurately. For presorted mail, the systemalso must determine the qualifying presort level and the correct rate of postage foreach piece and perform the presort routines. The mailer must assign a uniqueidentification number to each piece. Letter- and flat-size mail produced using batchprocessing must bear the keyline information in 2.3. The system must produce amanifest for each mailing that allows USPS verification of the postage and levels ofpresort. The manifest must account for every piece in the mailing, as follows:a. For presorted letter- and flat-size mail produced using batch processing, themanifest must list destination ZIP Codes, presort categories, batch numberranges, postage amounts, and cumulative postage amounts.b. For mail produced using itemized processing, the manifest must list thepostage for each piece and those factors used to calculate the correct amountof postage, such as the destination postal zone and piece weight. Each page ofthe manifest must show cumulative postage totals.c. When extra services are used, the manifest must include the fees for eachpiece.d. A summary listing the required information on the postage statement must beincluded as the last page of the manifest unless the MMS produces acomputer-generated postage statement facsimile and postage is reported onone postage statement only.e. A separate summary and register of mailings is required for all plant-verifieddrop shipment (PVDS) mailings.2.2.3 Manifest FormatThe two basic manifest formats are:a. Itemized processing. Each piece of mail is individually listed by uniqueidentification number, weight, and other pertinent information. Publication 401,Guide to the Manifest Mailing System, contains specific formats for manifestsusing itemized processing.Domestic Mail Manual Updated 3-15-07