DMM 705 Advanced Preparation and Special Postage ... - USPS.com

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705Advanced Preparation: Manifest Mailing System705.2.9.82.9.8 Verification and Postage AdjustmentsUSPS randomly samples parcels and considers verification samples to berepresentative of the entire mailing period. Verification data is used to make thefollowing monthly adjustments for postage due, collected on the 21st day after thelast day of the month of mailing:a. Postage Adjustment Factor (PAF) Payment. USPS applies postage adjustmentcalculations, based on verification samples, to all mailpieces mailed during themailing period. A mailing period is defined as a calendar month for purposes ofcalculating adjustments in eVS. USPS adjusts the total postage for the mailingperiod if the total postage of the pieces sampled during the mailing periodresults in an underpayment greater than 1.5%. The mailer must pay postage forany underpayments identified by USPS verification. The mailer must maintainsufficient funds in the mailer's postage account to cover any underpaymentsdiscovered after acceptance of the mail.b. Un-manifested and Mis-shipped Parcel Payment. The mailer is responsible forpostage payment of un-manifested parcels and mis-shipped parcels.Un-manifested parcels are those parcels for which the Postal Service hasobtained information from scanning operations but has not received orsuccessfully processed manifest files and records corresponding to the parcels.Mis-shipped parcels are destination entry rate parcels delivered to the incorrectPostal Service facility by the mailer and transported by the Postal Service to thecorrect facility. The mailer must pay postage for un-manifested andmis-shipped parcels identified by USPS verification. The mailer must maintainsufficient funds in the mailer's postage account to cover postage duediscovered after acceptance of the mail.2.9.9 AuthorizationMailers must be authorized to participate in eVS according to the followingprocedures:a. Mailers must meet the general requirements and system requirements for eVSand submit an eVS application and supporting documentation as specified inPublication 205, Electronic Verification System Technical Guide, to theBusiness Mailer Support manager, USPS Headquarters (see 608.8.0 foraddress).b. After mailers successfully complete development and testing for eVS, theUSPS grants temporary approval. USPS conducts a review within 90 days ofthe temporary approval and grants final approval if the mailer's system isworking as required. The Business Mailer Support manager, USPSHeadquarters, has final authority for eVS approval.c. After receiving final authorization, the mailer and a USPS representative mustsign a service agreement. The agreement contains provisions regarding mailerand USPS responsibilities, including electronic documentation, documentretention, quality control, and the duration of the agreement.Domestic Mail Manual Updated 3-15-07
Advanced Preparation: Optional Procedure Mailing System705705.3.1.12.9.10 DenialIf USPS denies an eVS application, the mailer may appeal the decision within15 days from the receipt of the notice by filing a written appeal, including evidenceshowing why the mailer should be authorized to use eVS. The mailer sends theappeal to the Business Mail Acceptance manager, USPS Headquarters, who issuesthe final agency decision (see 608.8.0 for address).2.9.11 RevocationThe Business Mailer Support manager may revoke authorization for eVSparticipation for any of the following reasons:a. A mailer does not provide correct data in electronic manifests and is not able orwilling to correct the problems.b. A mailer does not properly complete the required quality control procedures.c. A mailer does not produce mailings meeting eVS criteria established by thisstandard or in the mailer's eVS manifest mailing agreement.d. A mailer does not present mailings using eVS for more than 6 months (exceptas noted in the service agreement).e. A mailer does not present properly prepared mailings.f. A mailer does not pay proper postage.2.9.12 Corrective ActionAfter USPS issues a notice of revocation to a mailer, the mailer and the USPSdetermine corrective actions, including an implementation schedule. At theconclusion of the implementation period, the USPS reexamines the mailer's systemto determine if it complies with the program requirements. Failure to correctidentified problems is sufficient grounds to sustain revocation of the mailer's eVSauthorization.2.9.13 Appeal of RevocationAfter receiving initial notice of revocation, a mailer has 15 days from the date ofreceipt of the revocation notice to file a written appeal with the Business MailAcceptance manager, USPS Headquarters. The appeal must include the reason theeVS authorization should not be revoked. The mailer may continue to mail using eVSduring the appeal process. The Business Mail Acceptance manager issues the finalagency decision. The final revocation takes effect 15 days after the date of the finalagency decision.3.0 Optional Procedure Mailing System3.1 Basic Information3.1.1 DescriptionAn Optional Procedure Mailing System is a method of verifying and acceptingFirst-Class Mail, Standard Mail, and Package Services paid by permit imprint.Mailings may consist of identical-weight or nonidentical-weight pieces. The OptionalProcedure Mailing System reviews a mailer’s financial, production, and otherbusiness records in lieu of standard weight verification procedures. PostageDomestic Mail Manual Updated 3-15-07
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