DMM 705 Advanced Preparation and Special Postage ... - USPS.com

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705Advanced Preparation: Manifest Mailing System705.2.9.32.9.3 Extra ServicesThe following extra services are available for eVS:a. Delivery Confirmation.b. Signature Confirmation.c. Insurance, if Form 3877 is used.d. Collect on Delivery, if Form 3877 is used.e. Return Receipt.f. Return Receipt for Merchandise.g. Restricted Delivery.2.9.4 Optional and Required UseMailers depositing permit imprint parcels for those classes of mail and ratecategories specified in 2.9.2 may document and pay postage using eVS. Mailersauthorized to commingle Standard Mail machinable parcels or Package Servicesparcels under 6.0 and 7.0 also may use eVS to document and pay postage for allparcels in the mailing for those mail classes and subclasses available under 2.9.2.Effective August 1, 2007, mailers must use eVS for all permit imprint Parcel Selectparcels and for permit imprint parcels authorized under 6.0 and 7.0 to becommingled with Parcel Select.2.9.5 General RequirementsGeneral requirements for participation are as follows:a. Permit Account Number. The mailer must have or establish a single permitaccount number for eVS at the business mail entry unit designated by theadministering district manager. The Post Office where the business mail entryunit is located is generally considered the Post Office of Account for the eVSmailer. The eVS permit account number is to be used exclusively for eVSmailings. No other permit number may be used for eVS mailings.b. Postage Payment Account. The mailer must have or establish a PostalOne!postage payment debit account for the withdrawal of funds from postagestatements generated by eVS from the electronic files transmitted by the mailer.c. Annual Mailing Fees. The mailer must pay all applicable presort and destinationentry mailing fees at the administering district business mail entry unit.d. Customer Identification Number. The mailer must have or obtain a DUNSnumber from Dun and Bradstreet or a unique identification number from thePostal Service. This customer identification number must be registered with thePostal Service and used to identify all electronic manifests transmitted by themailer for eVS mailings. The mailer may use the same customer identificationnumber in the Package Identification Code (PIC) or different numbers in the PICif these additional numbers are also registered with the Postal Service. Themailer is required to keep the Postal Service updated on changes and additionsto customer identification numbers.e. Application. The mailer must complete and submit the eVS application availablefrom the Postal Service.Domestic Mail Manual Updated 3-15-07
Advanced Preparation: Manifest Mailing System705705.2.9.7f. Computer Access. The mailer must obtain computer access to eVS and, ifnecessary, to PostalOne!g. File Transfer. The mailer must complete and submit Form 1357-S to set up thefile transfer mechanism with the Postal Service. Form 1357-S is not required forElectronic Data Interchange (EDI).h. Software. The mailer must develop or obtain computer software that meets eVSelectronic file specifications for manifesting parcels and the barcodespecifications for producing accurate and scannable barcodes used on theparcel mailing labels.i. File and Label Certification. The mailer must have electronic files and barcodescertified by the Postal Service.j. Quality Assurance. The mailer must develop and administer effective qualityassurance procedures to ensure the integrity and accuracy of the mailer's mailproduction, postage payment, and file transmissions.k. Mailing Test. The mailer must complete a test during which eVS manifest filesare transmitted and mailings are made to determine the accuracy of the mailer'ssystem.l. Mailing Agreement. The mailer must enter into an eVS manifest mailingagreement with the Postal Service.2.9.6 System RequirementsA mailer using eVS must have or contract with a service provider that has anautomated system that produces mail according to USPS standards and calculatespostage and extra services fees accurately. The system used for eVS must:a. Create and submit electronic manifest files as described in Publication 205 andassign a unique file number for each manifest file containing the mailer'scustomer identification number used for all file transmissions.b. Produce a manifest file for each mailing or mailing segment deposited at adestination Postal Service facility or entry Post Office as identified by ZIP Code.c. Provide all required data in each manifest record for each parcel for thedestination Postal Service facility or entry Post Office.d. Assign each parcel a unique package identification code used for producing acorresponding unique barcode containing a customer identification number.e. Transmit electronic manifest files on or before the date of mailing.2.9.7 Postage PaymentAll eVS mailings must be paid with a permit imprint and meet the standards forpermit imprint mail in 604.5.0. USPS calculates postage payment and electronicallydebits postage from the mailer's postage account based on information receivedfrom the mailer's electronic manifest and data collected through USPS operationaland sampling scans. Mailers must pay for postage through a Centralized AccountPayment System (CAPS) debit account.Domestic Mail Manual Updated 3-15-07
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