DMM 705 Advanced Preparation and Special Postage ... - USPS.com

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705Advanced Preparation: Manifest Mailing System705.2.7.2d. Develop and administer effective quality control procedures that will ensure theintegrity of the system.e. Use one-ply Express Mail labels that meet the requirements in Publication 97.f. Be able to have the USPS accept and dispatch EMM items from their companyor a postal facility at the times approved by the district marketing manager.g. Receive authorization to mail items using EMM under 2.8.2.7.2 Mailer Quality ControlThe mailer must implement a quality control program that ensures proper mailpreparation and provides accurate documentation. The service agreement mustdetail the USPS-approved quality control procedures.2.7.3 Mailer System Accuracy/Manifest AdjustmentsThe USPS verifies the accuracy of the EMM system by selecting mailpieces atrandom and comparing them to a verification manifest. If the sampling indicates thatthe total postage (for the sample mailpieces) is understated by more than 1.5%, themailer must either withdraw the mailing or pay postage at an adjusted rate. Specificprocedures are outlined in Publication 97.2.7.4 Markings, Label Specifications, and BarcodesNo special rate markings are required on EMM items. However, barcoded EMMlabels are required on all EMM mailpieces, and specific label formats must befollowed. Detailed barcode and Express Mail label specifications and options arepublished in Publication 97. The labels are subject to approval by ProductInformation Requirements, Product Development, USPS Headquarters, and theNational Customer Support Center (NCSC). Mailers must follow the specificcertification procedures outlined in Publication 97.2.7.5 Mail EntryMailers must present a photocopy or facsimile of Form 3152-E and a verificationmanifest with each mailing.2.7.6 Manifest Data Edit Error/Warning ListingMailers must retrieve and retain the Manifest Data Edit Error/Warning Listing foreach mailing that will be made available by the host computer. The listing confirmswhether an electronic transmission was successful or contained errors or warnings.Specific information about this requirement is included in Publication 97 and in themailer’s EMM agreement.2.7.7 Form 3152-E for Postage PaymentForm 3152-E is presented with each mailing. There is no postage affixed to themailpieces and no postage statement presented with mailings. Postage payment iscompleted by electronic withdrawal of funds from a mailer’s Express Mail corporateaccount. Form 3152-E must include the following information:a. Number of pieces in the mailing.b. Total weight of pieces in the mailing.c. Total postage and extra service fees, if applicable, for the mailing.d. EMCA number.Domestic Mail Manual Updated 3-15-07
Advanced Preparation: Manifest Mailing System705705.2.8.3e. Electronic file number from header record positions 4-25.f. Mailer signature.g. Date of mailing.2.8 Applications, Agreement Renewals, Modifications, Suspensions, andCancellations2.8.1 ApplicationsMailers must apply to use an EMM system by completing the application inPublication 97. The application must be sent to the USPS sales representative at thepost office where the items will be accepted as mail. After the application and otherdocumentation has been received and reviewed, the application and Form 1357-Sis faxed to Product Information, Product Requirements, USPS Headquarters. Thisoffice will send the contact page of the application to the Postal NCSC DeliveryConfirmation Office. The Delivery Confirmation Office will send a test kit to theapplicant via electronic mail to test the electronic file transmission accuracy. Theapplication for EMM must be accompanied by the following:a. A completed Form 1357-S.b. A copy of Form 5637 showing that an Express Mail corporate account hasbeen established.c. A DUNS® number for each mailing location.d. Sample copies of a verification manifest created from the mailer’s EMMsoftware.e. An EMM label sample.f. A rate matrix, if applicable.2.8.2 ApprovalA temporary service agreement will be issued by the district marketing managerthrough the Business Mail Entry Office for 90 days at the location where the mailingswill be verified and accepted when a review of the mailer’s application and mailingoperation indicates the mailer meets the eligibility requirements for entry of ExpressMail items using an EMM system. Prior to the end of the 90 day temporaryagreement the district business mail entry manager will conduct a final review toensure that the system continues to meet standards. Upon a successful review, thedistrict Customer Sales and Service manager gives final approval of the EMMsystem. Publication 97-A, Express Mail Manifesting Implementation andAdministration Guide, outlines the specific responsibilities of the various USPSdepartments in approval process.2.8.3 DenialIf an application for EMM is denied by the district marketing manager, the denial iseffective 15 days from the mailer’s receipt of the notice unless a written appeal isfiled within that time to the Business Mailer Support manager, USPS Headquarters,who issues the final agency decision on the application.Domestic Mail Manual Updated 3-15-07
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