DMM 705 Advanced Preparation and Special Postage ... - USPS.com

More documents

Recommendations

Info

705Advanced Preparation: Optional Procedure Mailing System705.3.1.2verification is normally completed by a USPS audit of business records kept by themailer. A USPS audit is designed to detect underpayment of postage. The burdenrests with the mailer to prove any overpayment of postage.3.1.2 General QualificationAn Optional Procedure Mailing System is authorized and renewed in 2-year intervalswhen all of the following conditions are met:a. The mailer’s plant is operating and mailing when the application is submitted.b. The mailer’s records provide a sound audit trail that ensures proper postage iscollected.c. Mailings qualify as permit imprint mailings under the applicable standards.d. The administering post office or district can provide trained, qualifiedemployees during the mailer’s hours of mailing operations.3.1.3 Quality ControlThe mailer must implement a documented quality control program that ensuresintegrity of the system, accuracy and proper maintenance of Optional Procedurerecords, eligibility of the mailings prepared for the postage rates claimed, and abilityto take corrective actions.3.1.4 Service AgreementA service agreement must be signed by the mailer, the postmaster, the districtmanager, and the Business Mailer Support manager before the first OptionalProcedure mailing is presented. Before the service agreement is finalized the mailermust submit an Optional Procedure Mailing System application and that applicationmust be approved under the procedures in 3.2. The agreement must set forth,among other things, the mailing information described in 3.2.3 and 3.2.4.3.2 Authorization3.2.1 ApplicationThe mailer must submit an Optional Procedure Mailing System application to thepostmaster at the office of mailing. Publication 407, Optional Procedure (OP)Mailing System, available through business mail entry units and www.usps.com,contains an application and detailed information about mailer standards,responsibilities, and qualifying criteria. The mailer must submit, as part of theapplication, a complete sample job with all records to be part of the audit trailidentified and labeled; a detailed explanation of how each record supports thenumber of pieces and presort level rate of postage claimed on the postagestatements; and a detailed description of current internal quality control proceduresas they relate to production and presentation of mailing.3.2.2 Business Mailer Support ActionThe Business Mailer Support manager, USPS Headquarters, approves or deniesapplications for optional procedure.Domestic Mail Manual Updated 3-15-07
Advanced Preparation: Optional Procedure Mailing System705705.3.2.93.2.3 ApprovalWhen the application is approved, a written service agreement is signed betweenthe USPS and the mailer to specify the types of mailings that may be mailed underthe Optional Procedure Mailing System (e.g., the classes of mail, processingcategories, permit numbers to be used, and whether the mailer is authorized to mailidentical-weight and/or nonidentical-weight pieces).3.2.4 DenialIf the application is denied, the denial is effective 15 days from the mailer’s receipt ofthe notice unless, within that time, the mailer files a written appeal with the BusinessMailer Support manager. The appeal must present additional information explainingwhy the Optional Procedure application should be approved. If the manager stillfinds that the application should be denied, the file is forwarded to the Business MailAcceptance manager, USPS Headquarters, who will issue a final agency decision tothe mailer.3.2.5 ChangesIf the mailer proposes to change the method of presenting or documenting mailingsfrom that specified in the agreement, or the mailer is no longer able to comply withthe standards that apply to the authorization, the mailer must immediately notify theBusiness Mailer Support manager, through the postmaster of the administering postoffice. The Business Mailer Support manager will notify the mailer in writing if theOptional Procedure agreement should be modified, continued, or canceled.3.2.6 Additions or Modifications to the Service AgreementIf the mailer requests additional options or modifications to the Optional Procedureagreement, the mailer must submit a written request to the Business Mailer Supportmanager stating the requested change or modification and completedocumentation supporting each change or modification. The mailer’s request mustbe submitted before the change or modification is made. Changes to the OptionalProcedure service agreement cannot be made until the Business Mailer Supportmanager has notified the mailer in writing that the changes or modifications havebeen approved and an addendum is added to the Optional Procedure serviceagreement.3.2.7 USPS SuspensionThe Business Mailer Support manager may suspend an Optional Procedure MailingSystem at any time, pending review, when there is an indication that postal revenueis not fully protected. The Business Mailer Support manager will notify the mailer inwriting of the decision. The suspension becomes effective upon the mailer’s receiptof the notification.3.2.8 Mailer CancellationThe mailer may cancel an Optional Procedure Mailing System authorization at anytime by written notice to the administering post office.3.2.9 USPS CancellationThe USPS may cancel an Optional Procedure Mailing System authorization if:Domestic Mail Manual Updated 3-15-07
Page 1 and 2: Advanced Preparation: Customized Ma
Page 3 and 4: Advanced Preparation: Customized Ma
Page 6 and 7: 705Advanced Preparation: Manifest M
Page 24 and 25: 705Advanced Preparation: Alternate
Page 26 and 27: 705Advanced Preparation: First-Clas
Page 34 and 35: 705Advanced Preparation: Combined M
Page 40 and 41: 705Advanced Preparation: Combining
Page 46 and 47: 705Advanced Preparation: Preparatio
Page 72 and 73:
705Advanced Preparation: Preparatio
Page 74 and 75:
Page 76 and 77:
Page 78 and 79:
Page 80 and 81:
Page 82 and 83:
Page 84 and 85:
705Advanced Preparation: Cotraying
Page 86 and 87:
Page 88 and 89:
Page 90 and 91:
Page 92 and 93:
705Advanced Preparation: Merged Con
Page 94 and 95:
Page 96 and 97:
Page 98 and 99:
Page 100 and 101:
Page 102 and 103:
Page 104 and 105:
705Advanced Preparation: Cobundled
Page 106 and 107:
Page 108 and 109:
Page 110 and 111:
705Advanced Preparation: Merged Pal
Page 112 and 113:
Page 114 and 115:
Page 116 and 117:
Page 118:
Page 121 and 122:
Page 123 and 124:
Page 125 and 126:
Page 127 and 128:
Page 129 and 130:
Page 131 and 132:
Advanced Preparation: Preparation f
Page 133 and 134:
Advanced Preparation: Preparation f
Page 135 and 136:
Advanced Preparation: Plant-Verifie
Page 137 and 138:
Page 139 and 140:
Page 141 and 142:
Advanced Preparation: Express Mail
Page 143 and 144:
Page 145 and 146:
Page 147 and 148:
Page 149 and 150:
Page 151 and 152:
Advanced Preparation: Metered Mail
Page 153 and 154:
Page 155 and 156:
Page 157 and 158:
separate mailing (with its own post
show all

DMM 705 Advanced Preparation and Special Postage ... - USPS.com

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?