annexures - Indian Institute of Technology Roorkee

Annexure - 51.1.1 Pre-construction Stage:i) Review of project design documentationSCOPE OF SERVICESThe Third Party Inspection (TPI) Agency is expected to review and monitor all projectssanctioned under National Ganga River Basin Authority (NGRBA) and National RiverConservation Plan (NRCP).The scope of services for the TPI will include the following:-Review of the project at this stage is to primarily review and monitor the preparatory activitiesthat go into a project prior to beginning actual procurement and construction. Such reviewshould cover:a. Check extent of completion of design with respect to the sanctioned DPRb. Review adherence to technical standards in the detailed designs / drawings preparedc. Review the project implementation plan (level of detail, interdependencies, linkage toresources, etc.)d. Check the sequence of design documentation with respect to project implementationplane. Review the probability of escalation in project cost and time delay in implementation onaccount of variation in design criteria, estimated quantities, unit costs, and other reasonsrelated to design aspectsf. Review the test reports to examine adequacy of all surveys that are needed to be carriedout for project design.ii)Review of bid documentation and bid processa. Completeness of the bid documents with respect to designed / planned projectconfiguration, and the packaging of bids including battery limits of scope. This shouldinclude review of clarity in roles between IA and the contractors.b. Compliance of the bid documents with respect to design standards, especially withrespect to Materials of Constructionc. Alignment in the sequence of preparation of bid documents and release of tenders withrespect to interdependencies in the project pland. Review whether due transparent and fair procurement processes have been followed asper the rules of the IA, and good practices followed in the industrye. Review the probability of escalation in project cost and time delay in implementation onaccount of inefficiencies and mistakes in procurementf. Review the bid documents with respect to appropriateness of commercial terms andconditions of the contractsiii)Review of site preparation and clearances to begin constructiona. Undertake site visit to examine availability of land / right of way for the project, toexamine that the project site is free of encumbrances; access to site is available; etc.128