Amadeus IT Holding, S.A. and Subsidiaries - Investor relations at ...

Group Group Internal Internal Audit Audit Office
Group Internal Audit Office assists the Audit Committee in its mandate of monitoring the
effectiveness of the company’s internal control and risk management systems.
Chief Chief Financial Financial Officer
Officer
The Chief Financial Officer, as part of the Executive Committee, supports the Audit
Committee by carrying out the following duties related to internal control over financial
reporting:
• Select the accounting policies applicable to the financial information.
• Establish and distribute the necessary procedures for internal control over financial
reporting.
• Supervise compliance with the internal control over financial reporting and internal
controls and procedures for external reporting.
Internal Internal Control Control Unit
Unit
The main responsibilities of the Internal Control Unit, as part of the Finance Function, and
reporting to the Chief Financial Officer, are:
• Monitor internal control over financial reporting globally.
• Maintain and update the internal control over financial reporting model with input
from control owners.
• Coordinate control owners on their regular execution of controls.
• Support Group Internal Audit Office on their testing process.
• Follow-up on corrective actions proposed by Group Internal Audit Office.
The Internal Control Unit aims to perform duties which are used to identify, assess, process
and record financial and non-financial information in a consistent, reliable and timely manner
and the disclosure of this information.
1.2. The existence of, especially in connection with the financial reporting process, the
following components:
• The departments and/or mechanisms are in charge of: (i) the design and review of the
organisational structure; (ii) defining clear lines of responsibility and authority, with an
appropriate distribution of tasks and functions; and (iii) deploying procedures so this
structure is communicated effectively throughout the company, with particular regard
to the financial reporting process.
• Code of conduct, approving body, dissemination and instruction, principles and values
covered (stating whether it makes specific reference to record keeping and financial
reporting), body in charge of investigating breaches and proposing corrective or
disciplinary action.
• ‘Whistle-blowing’ channel, for the reporting to the audit committee of any irregularities
of a financial or accounting nature, as well as breaches of the code of conduct and
malpractice within the organisation, stating whether reports made through this
channel are confidential.
• Training and refresher courses for personnel involved in preparing and reviewing
financial information or evaluating ICFR, which address, at least, accounting rules,
auditing, internal control and risk management.
The Board of Directors on a plenary basis is responsible for approving the Company’s
strategy, the organizational structure to put the strategy into practice, as well as the
supervision and control of the Company’s management for the sake of ensuring that it
complies with the objectives set, and respects the corporate object and interest. It is also the
Board of Directors responsibility the appointment and eventual removal of the Company’s
Chief Executive Officer (CEO), as well as the appointment and eventual removal of the Chief
Financial Officer (CFO), at the proposal of the Company’s CEO.
The rest of the senior executive’s appointment, as well as the design and review of the
organizational structure, is a responsibility that falls on the Company’s CEO. The CEO
allocates tasks and functions, ensuring that duties are adequately segregated and that all
areas within the different departments are coordinated to be fully aligned behind the same
goals.
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