Aging and Disability Services Council Sharon Swift Butterworth ...

[begin deletion] (b) The DSA must obtain an invoice from the person who develops the
specifications, substantiating the cost of the specifications. [end deletion]
[(c)] The DSA must provide a copy of the specifications to the CMA.
§45.606. Requirements for Bids of an Adaptive Aid.
(a) As required by [begin addition] §45.604(b) [end addition] [begin deletion] §45.604(e)
(2)(A) [end deletion] of this division (relating to Requirements For Authorization to Purchase an
Adaptive Aid Costing $500 or More), for a recommended adaptive aid costing $500 or more, a
DSA must obtain comparable bids for the requested adaptive aid from three vendors.
Comparable bids describe the adaptive aid and any associated items or modifications identified
in the completed Request for Adaptive Aids, Medical Supplies and Minor Home Modifications
form required by [begin addition] §45.604 [begin deletion] §45.604(f) [end deletion] of this
division.
(b) A bid obtained in accordance with subsection (a) of this section must include:
(1) the total cost of the requested adaptive aid, which may be from a catalog, website, or
brochure price list;
(2) the amount of any additional expenses related to the delivery of the adaptive aid,
including shipping and handling, taxes, installation, and other labor charges;
(3) the date of the bid;
(4) the name, address, and telephone number of the vendor, who may not be a relative of
the individual;
(5) for an adaptive aid other than interpreter service and specialized training for
augmentative communication programs, a complete description of the adaptive aid and any
associated items or modifications as identified in the completed Request for Adaptive Aids,
Medical Supplies and Minor Home Modifications form, which may include pictures or other
descriptive information from a catalog, website, or brochure; and
(6) for interpreter service and specialized training for augmentative communication
programs, the number of hours of the service or training to be provided in-person and the hourly
rate of the service.
(c) A DSA may obtain only one bid or two comparable bids for an adaptive aid if the DSA
has written justification for obtaining less than three bids because the adaptive aid is available
from a limited number of vendors.
(d) If a DSA requests to purchase an adaptive aid that is not based on the lowest bid, the DSA
must have written justification for payment of a higher bid. The following are examples of
justifications that support payment of a higher bid:
- 52 -