Aging and Disability Services Council Sharon Swift Butterworth ...

writing, the basis for its determination; or
(ii) the individual or LAR requests, in writing, that the specifications not be in compliance
with the Texas Accessibility Standards; and
(D) are approved, in writing, by each member of the service planning team by completing the
Specifications for Adaptive Aids or Minor Home Modifications form as described in the CLASS
Provider Manual.
[begin deletion] (b) The DSA must obtain an invoice from the person who develops the
specifications, substantiating the cost of the specifications. [end deletion]
§45.615. Bid Requirements for a Minor Home Modification.
(a) As required by [begin addition] §45.613(b)(2)(A) [end addition] [begin deletion]
§45.613(d) (2)(A) [end deletion] of this division (relating to Requirements For Authorization to
Purchase a Minor Home modification), for a minor home modification costing more than $1,000,
a DSA must obtain comparable bids for the minor home modification from three vendors.
Comparable bids describe the minor home modification and any associated installations
identified in the specifications required by [begin addition] §45.613(b)(1) [end addition] [begin
deletion] §45.613(d) (1) [end deletion] of this division.
(b) A bid obtained in accordance with subsection (a) of this section must be based on the
specifications and include:
(1) an itemized list of materials and labor necessary to construct the modification;
(2) the cost of each material and labor listed;
(3) the date of the bid;
(4) the name, address, and telephone number of the vendor;
(5) a detailed explanation of the vendor's warranty for the modification, if any; and
(6) a statement that the minor home modification will be made in accordance with all
applicable state and local building codes.
(c) A DSA may obtain only one bid or two comparable bids for a minor home modification if
the DSA has written justification for obtaining less than three bids because the minor home
modification is available from a limited number of vendors.
(d) If a DSA requests to purchase a minor home modification that is not based on the lowest
bid, the DSA must have written justification for payment of a higher bid. An example of a
justification that supports payment of a higher bid is that the higher bid is based on the inclusion
of a longer warranty for the minor home modification.
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