SCI Regulation 28 Statement of Consultation - Scarborough ...

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issue of confidentiality in pre-application discussions and the guidance that will be available from local authority officers at this stage. 3.2.8 The Pre-Application Community Engagement Statement aims to improve early consultation with the community and will not affect the developers right to confidentiality during pre-application discussions with the Local Planning Authority. The dissemination of information and the involvement of the community at the preapplication stage will be at the discretion of the developer, although it will be encouraged as this can and does overcome potential conflict prior to the submission of a planning application. 3.2.9 A further comment raised issue with paragraph 6.3.2. The respondent stated that the fact that Officers and Members will not make a judgement or express an opinion is inappropriate and contrary to PPS12 objectives. This is not the intention of the Local Planning Authority and the paragraph will be re-worded to clarify the situation. Para 6.3.2 refers only to pre-consultation exercises with the community. Whilst Officers or Members may attend these meetings and may be required to provide information which is relevant to the consideration of the proposal, it is considered important for the community to formulate an opinion of a scheme or proposal based on the interaction with the developer and not be swayed or directed by comments of the Local Planning Authority. Officers and Members will continue to enter into preapplication discussions with developers and provide advice and guidance as relevant. (c) Versions of documents should be produced in other languages / formats. 3.2.10 A number of respondents suggested that planning documents should be provided in a variety of formats including different languages, audio versions and using easy to read symbols. 3.2.11 At the current time ‘large print’ versions of documents can be provided on request. Additionally, from enquiries made within the Council, it is feasible to provide audio versions of documents. These services will be made clear within the SCI and within correspondence that is sent out as part of future consultation exercises. 3.2.12 With reference to documents being produced in alternative languages the Council has little evidence for such demand, however, this issue is addressed corporately by the Council and will be reviewed on an ongoing basis. Notwithstanding the above, the Authority do subscribe to ‘languageline’ which is a translation service, however, this is intended for telephone or face to face enquiries. (d) How comments will shape Local Development Documents? 3.2.13 A number of respondents suggested that there should be more explanation of how comments are considered, how they impact on the Local Development Documents and also why comments are not always reflected in alterations to DPDs and other documents. 194
3.2.14 The draft SCI did explain how comments were considered but an additional bullet point has been added between points 2 and 3 (para 5.9.1) which states that 'Members of the Council will receive the Officers' response to the consultation exercise and will have the opportunity to examine all comments and formulate new policy and proposals based on the information received.' An additional paragraph has also been added to para 5.9.1 to explain that 'It should be noted however, that when comments are received they will initially be examined to confirm if they are relevant to the current consultation. Comments which are received which are not relevant will be treated as such and not considered.' The revised document now clearly explains how comments are considered, feedback made and why comments are not always reflected in making revisions to documents. 3.3 Next Steps 3.3.1 Following approval by Members, the SCI will, in line with Regulation 28 of the Town & Country Planning Regulations, be submitted to the Secretary of State for examination. At the same time a further six weeks will be allowed for consultees and the community to submit comments on the SCI. It is then at the discretion of the Inspector whether to organise a ‘public examination’ of the document or whether to deal with it under the ‘written representations’ procedure. 3.3.2 The submission SCI has to be accompanied by a statement setting out the steps taken to involve the community in preparing the document. This is currently under preparation. 4.0 IMPLICATIONS (a) Policy 4.1 The information gathered from this exercise will be useful in enabling greater participation in the future review of Council strategies and policies. (b) Financial 4.2 The work and consultation exercises will be carried out by existing staff within present budgets. (c) Risk 4.3 See Table in Appendix 3. (d) Legal 4.4 The Town & Country Planning Act places a duty on local planning authorities to produce, adopt and adhere to a Statement of Community Involvement when producing planning documents and considering planning applications. This is required at an early stage of production of the new Local Development Framework (e) Environmental and Sustainable Development 4.5 The Statement of Community Involvement works toward a main aim of sustainability which is to ‘involve local people and partners in decision making or action’. 195
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Scarborough Borough Local Developme
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Contents Section Page No. 1.0 Intro
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Table 1: Responses to Consultation
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3.6 This error was not picked up un
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3.12 The main points under these he
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C/o Ms Alison Munday Development Fr
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Rail Freight Group Mr Mel Welsh Rai
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Cllr Mrs Ann Preston Cayton Ward Bo
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Mr Tony Wright North Yorkshire Coun
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Scarborough Main Post Office Scarbo
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Mr Neil Cockbill Mr D Parker Englis
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Mr James Koppert Mel Playforth Mr R
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Mr P Britton Mr N Collar Ms D Bowye
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Ms S Sanderson Mr S Turner Mr C C D
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Mr J Peel Mr K Creasey Mr P Stock M
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APPENDIX 2: Copy of Consultation on
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Contents 1. FOREWORD 2. INTRODUCTIO
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Or by phone to: 01723 383510 38
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3.0 General Principles 3.1 The Prin
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If ‘NO’ in what way? 3.5 Monito
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4.3.2 When consulting on the LDF an
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Question 5 Do you agree with these
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5.3.2 Although Planning Officers an
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application. Also the public speaki
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Question 7 Do you consider that the
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Appendix 2 - List of Statutory Cons
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Marine Conservation Society Ministr
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Filey Youth Centre Flower Fund Home
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Stephen Joseph Theatre Stonham- Sca
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APPENDIX 3a: Consultation Letters f
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Mr H Bingley Grindale Parish Counci
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APPENDIX 4: Copies of Press Release
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24 June 2005 Edna Oxley 5 Coverdale
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APPENDIX 6: Comments and Responses
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SCI-12 SCI-13 SCI-14 SCI-15 Hunmanb
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comments are reported to Committee
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‘Market Town Healthchecks and Act
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Appendix 7: Copy of Report HPlg/05/
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made available at the main Council
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APPENDIX 8: Copy of Draft SCI Scarb
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Contents Section Page No. 1.0 FOREW
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1.0 Foreword 1.1 What is the Purpos
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2.0 Introduction 2.1 Planning - The
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Scarborough Borough Council: Draft
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4.0 Community Profile 4.1 Community
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4.1.6 These statistics reflect the
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Appendices 120
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Appendix 1 - Minimum Requirements f
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Appendix 2a - Stages of Preparation
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Appendix 2c - Stages of Preparation
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Appendix 3b - General Consultation
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P February Scarborough Borough Coun
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SCI6 - Does the Statement of Commun
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Scarborough Mon-Fri 8.30am-5.00pm E
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Mr Martin Collins Irish Travelers M
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APPENDIX 12b: Consultation Letter f
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APPENDIX 12d: Consultation Letter f
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Page 148 and 149: APPENDIX 13: Copy of Press Notice f
Page 150 and 151: 11/01/06 Paul Winter North Yorkshir
Page 152 and 153: 14/02/06 Andrew Toft Accent Yorkshi
Page 154 and 155: APPENDIX 15: Comments and Responses
Page 156 and 157: Draft SCI Ref Consultee Organisatio
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Page 164 and 165: Draft SCI Responses: Question 3 Are
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Page 192 and 193: toward Objectives 8 ‘To promote t
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