CHAPTER I

Rotary Code of Policies 118
January 2013
22.010.4. Location of the District Conference
Districts are encouraged to hold district conferences at a location that encourages
maximum participation and that limits undue financial burden. Locations should be
chosen with regard to maximizing attendance and enabling a broad base of attendance.
(November 2004 Mtg., Bd. Dec. 58)
Source: November 1999 Mtg., Bd. Dec. 203; Amended by February 2003 Mtg., Bd. Dec. 275; November 2004 Mtg., Bd. Dec. 58
22.010.5. Duration of District Conference
a) It is recommended that the district conference be not less than two days' duration with
a suggested maximum of three days duration. Governors are requested to prepare
conference programming so that Rotary topics predominate. In instances where non-
Rotarian speakers appear on the program, their presentations should be directly
associated with the objects of Rotary. (February 2002 Mtg., Bd. Dec. 164)
Source: May 1943 Mtg., Bd. Dec. 216; January 1949 Mtg., Bd. Dec. E12; January 1970 Mtg. Bd. Dec. 93; October 1988 Mtg., Bd.
Dec. 110; November 2001 Mtg., Bd. Dec. 55
b) Governors are urged in planning the program for the district conference to provide a
total of nine hours of Rotary content to be devoted to plenary sessions and group
discussions, exclusive of luncheons, banquets and the meeting for incoming presidents
and secretaries. (February 2003 Mtg., Bd. Dec. 275)
Source: January 1947 Mtg., Bd. Dec. E21; Amended by February 2003 Mtg., Bd. Dec. 275
c) The president-elect shall consider meeting at the International Assembly with the
governors-elect of all districts in which conferences are not in full compliance with RI
policies regarding district conferences. (February 2002 Mtg., Bd. Dec. 164)
Source: June 1999 Mtg., Bd. Dec. 295; November 2001 Mtg., Bd. Dec. 55
22.010.6. Participants
The district conference should be designed to appeal to all Rotarians in the district. New
Rotary club members are particularly encouraged to attend. The Board encourages
governors to invite spouses, family members, Rotaractors, Interactors, Youth Exchange
participants, Rotary Foundation alumni, and other Rotary program volunteers to
participate in district conference activities. (February 2003 Mtg., Bd. Dec. 275)
Source: November 1999 Mtg., Bd. Dec. 203; Amended by February 2003 Mtg., Bd. Dec. 275
22.010.7. Timeframe
The Board encourages districts to hold district conferences at a time most convenient,
provided that the conferences are not scheduled at the same time as the Rotary institute
for that district’s zone or at the same time as the International Convention. (November
2010 Mtg., Bd. Dec. 93)
Source: November 1999 Mtg., Bd. Dec. 203; Amended by February 2003 Mtg., Bd. Dec. 275; November 2010 Mtg., Bd. Dec. 93.
Affirmed by May 2003 Mtg., Bd. Dec. 411