CHAPTER I

Rotary Code of Policies 377
January 2013
RI/TRF partners, UN agencies and other key international organizations with which RI
has official status that have purchased booth space will be provided up to six
complimentary registration badges per booth allowing full access to all convention events
on the same basis as other paid registrants. Representatives from these organizations who
are Rotarians shall register for the convention and pay the corresponding convention
registration fees established by the Board. (January 2012 Mtg., Bd. Dec. 201)
Source: June 2001 Mtg., Bd Dec. 404; November 2006 Mtg., Bd. Dec. 93; Amended by February 2004 Mtg., Bd. Dec. 190;
November 2007 Mtg., Bd. Dec. 87; January 2009 Mtg., Bd. Dec. 132; May 2011 Mtg., Bd. Dec. 206; January 2012 Mtg., Bd. Dec.
201
57.120.7. Materials Language Support
The convention program and transport guide shall be provided in English, French,
Japanese, Korean, Portuguese, and Spanish.
All other convention publications will be provided in English with additional languages
to be determined based upon the proposed audience. The program book may also be
offered in additional languages if the pre-registered attendance of the associated language
group is equal to or greater than 5% of the total pre-registered convention attendance and
the increased costs are within budgetary constraints.
Depending on the convention location and attendance by language, additional languages
for convention printed materials or publications will be determined by the RI president,
based on recommendations from the general secretary in consultation with the convention
chair. (November 2007 Mtg., Bd. Dec. 87)
Source: November 2002 Mtg., Bd. Dec. 112; Amended by November 2007 Mtg., Bd. Dec. 87
57.120.8. Formal Introductions
Current and incoming members of the Board, with their spouses, shall be introduced
during the RI Convention. Past presidents, with their spouses, shall be introduced during
one of the plenary sessions of each RI Convention. Current and incoming Trustees of
The Rotary Foundation, with their spouses, shall be introduced at one of the plenary
sessions of each RI Convention. (January 2012 Mtg., Bd. Dec. 201)
Source: November 2005 Mtg., Bd. Dec. 94; Amended by February 2007 Mtg., Bd. Dec. 166; January 2012 Mtg., Bd. Dec. 201
57.120.9. Reserved Seating
Reserved seats at convention plenary sessions will be held in accordance with Boardapproved
protocol (RCP 26.080, RCP 62.030). Reserved seating is customarily provided
for each member of the immediate family of the Rotarian entitled to sit in the reserved
section, except in the case of voting delegates.
Except for those seats permanently reserved, any unused reserved seats are opened for
general seating five minutes before each session commences. Permanently reserved seats
are for
RI president, president-elect, and president-nominee and their spouses and families
Past, present, and incoming RI directors and their spouses or guests
Past, present, and incoming trustees and their spouses or guests
Past RI presidents and their spouses or guests