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Rotary Code of Policies 468 January 2013 Rotary International will create a portal for advertisers that will be accessed via a link on the homepage. The portal will function as an online marketplace and include display advertising and links to a variety of reputable online advertisers. The organization will earn revenue based on the amount of purchases made by visitors to the portal via the RI website. The general secretary will determine whether it is more cost-effective for the organization to maintain the portal or to engage an outside firm to create and maintain the portal. Rotary International will provide video and audio webcasting of selected Convention and conference speeches and other Rotary events and make them available to Rotarians either live online or as archived material for download. These webcasts will be offered for sale at reasonable cost. The general secretary will determine whether it is more cost-effective to engage an outside firm for this service or for staff to provide the service. (February 2001 Mtg., Bd. Dec. 202) Source: November 2000 Mtg., Bd. Dec. 167 51.010.5. Official Magazine Advertising Policy Cross References
Rotary Code of Policies 469 January 2013 Article 71. Risk Management and Insurance 71.010. Risk Management 71.020. Umbrella Liability Coverage 71.030. Business Interruption 71.040. Accidental Death and Dismemberment 71.050. Liability Coverage for RI Directors and Officers 71.060. RI Travel Medical 71.070. RI Meetings and Programs 71.080. Club and District Liability Insurance 71.010. Risk Management 71.010.1. Risk Management Guidelines for Rotary Institutes 1. Before entering into any contracts or other formal agreements to secure meeting accommodations and services, the convener should have legal or insurance counsel review any sections referring to indemnification and liability for injury or damage to the persons and property of others. 2. Any requests from a venue or service provider to provide indemnity from RI for our acts should be carefully reviewed. One concern is RI’s responsibility for physical damage to buildings at the venue due to negligence on the part of RI or an institute participant. RI’s liability could potentially result in a multi-million dollar expense if not addressed. If possible, RI’s responsibility for such damage should be limited in the contract to an amount not greater than $5 million and the venue’s insurer should agree to provide a waiver of their subrogation rights. This is not unreasonable given that RI is paying a fee for use of the venue and this fee indirectly funds the cost of their insurance. 3. Service providers should be required to provide evidence of the insurance coverage they maintain and, ideally, this requirement should be specified in any contracts with them. This practice is commonplace in the USA and is becoming more widely used outside the USA in recent years. 4. Another potential source of catastrophic risk exposure is the area of transportation. Whenever possible, institute organizers should have participants purchase transportation services directly from the providers. If this is not possible for a particular institute, ensure that there are formal contracts in place for all transportation service providers that include an indemnity provision and insurance requirements. In addition, insurance certificates should be requested and carefully reviewed. 5. Institute organizers should carefully review any required rules or operating procedures that are required by venue management. These rules will often provide information on laws in the country which may be pertinent to institute participants or may be a great resource for “best practices” in that particular facility for safety and risk management. It is in the best interests of Rotary for institute organizers to understand the venue’s rules and ensure that our organization does not introduce hazards in the course of our event. It should also be noted that venues may be able to assess fines or other penalties to organizations violating their requirements.
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Page 485: Rotary Code of Policies 467 January
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CHAPTER I

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