CHAPTER I

Rotary Code of Policies 430
January 2013
Article 68. Expenses and Reimbursements
68.010. Approval of Disbursements
68.020. Travel
68.030. Governors’ Expenses
68.040. General Officers’ Expenses
68.050. Officer Expenses
68.060. Rotary Foundation Apportionments
68.070. Miscellaneous Expenses
68.010. Approval of Disbursements
All disbursements generated by volunteers, including the office of president, shall be subject to
post-disbursement approval by the Treasurer, or his/her designate. The Treasurer shall report to
the Board on all substantive expenditures that have not been made in accordance with the
approved budget or in compliance with the policies adopted from time to time by the Board.
(June 1998 Mtg., Bd. Dec. 348)
Source: March 1992 Mtg., Bd. Dec. 249
68.020. Travel
68.020.1. RI Travel Expenses
RI is committed to Rotarians worldwide to use their per capita dues and contributions
wisely by ensuring that those traveling at the expense of RI and its Foundation do so at
the least expensive available cost, consistent with good service and RI's travel policy. All
individuals traveling at RI expense are encouraged to conserve the funds of the
organization. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1990 Mtg., Bd. Dec. 191; July 1996 Mtg., Bd. Dec. 35
68.020.2. Official RI Expense Statement
All Rotarians and staff must use the official RI Expense Statement for travel expense
reimbursements. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 211
68.020.3. Duties and Obligations
Any person whose attendance at a meeting, event or other activity is fully or partially
funded by RI, including Rotarians, their spouses and others, shall fulfill their duties and
obligations for the meeting, event or activity as set forth in the RI constitutional
documents, the Rotary Code of Policies or official program for the meeting, event or
activity. Funded travelers who fail to fulfill their duties and responsibilities shall not be
reimbursed by RI for any expenses associated with the travel and shall return to RI all
amounts paid to them or on their behalf by RI in connection with the travel. The general
secretary shall report any failure to comply with the requirements of this policy to the RI
Audit Committee. (June 2009 Mtg., Bd. Dec. 276)
Source: June 2009 Mtg., Bd. Dec. 276