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Rotary Code of Policies 324 January 2013 2) Complete an application, including an action plan that outlines how the group plans to accomplish its service goals, what types of projects it intends to promote or conduct, and the expertise its founding members have in the subject 3) Be organized in accordance with RI policy 4) Complement the service activities of Rotarians, clubs and districts and not conflict with the purposes of an existing Rotarian Action Group, RI program or Rotary Foundation program Groups that are denied recognition may not reapply for a period of one year from the date of such denial. (January 2011 Mtg., Bd. Dec. 137) Source: June 2005 Mtg., Bd. Dec. 302; Amended by November 2006 Mtg., Dec. 75; January 2011 Mtg., Bd. Dec. 137 42.020.5 Maintaining Status as a Rotarian Action Group To maintain its status as a Rotarian Action Group, a group must: 1) Function in accordance with its recognized purpose and in accordance with RI policy 2) Regularly collaborate with clubs, districts, and multidistricts on international service projects in their area of specialty 3) Distribute a print or electronic newsletter to all members of the Rotarian Action Group in good standing, at least once during each Rotary year, and file the newsletter and other important communications and documents with the general secretary 4) Hold an annual forum by way of a newsletter, annual meeting, or other activity appropriate to the group, through which members in good standing can interact 5) Respond to inquiries from members, potential members, and the general secretary 6) Submit an annual report of activities, including incorporation status, a summary of service activities, a financial statement showing revenues and expenditures during the previous Rotary year, and a statement of funds on hand at the time of the report, to its members with a copy to the general secretary by 1 October in each year. Groups’ annual reports shall be reviewed by the general secretary to determine whether they are maintaining the criteria for recognition. (January 2011 Mtg., Bd. Dec. 137) Source: June 2005 Mtg., Bd. Dec. 302; Amended by January 2011 Mtg., Bd. Dec. 137 42.020.6. Rotarian Action Group Communication Policies 1. Websites Rotarian Action Groups are encouraged to maintain websites that promote their activities and inform their members. Groups in formation that have not yet received recognition from the Board may organize a website to seek potential members, as long as the website clearly states that the group is not a Rotarian Action Group, and does not use the Rotary
Rotary Code of Policies 325 January 2013 Marks. Groups in formation that are denied recognition must disable these websites upon notification of the Board’s decision. 2. Contact with clubs and districts Rotarian Action Groups may contact district governors and district governors-elect. Rotarian Action Groups may contact clubs only when a district governor grants express permission. This permission must be renewed annually with the change in district leadership. 3. Compliance with Rotary Marks policies Rotarian Action Groups’ communications must comply with RI policy for use of the Rotary Marks, including use of proper identification and qualifying language. 4. Conflicts of interest It is not permissible for a member of a Rotarian Action Group to circularize on matters affecting his or her individual business interests. 5. Statement in communications and publications Rotarian Action Groups’ communications (electronic and print), publications, and websites must prominently display the statement “This Rotarian Action Group is not an agency of, or controlled by, Rotary International” or similar language approved by the general secretary. This language must also be prominently included in any communications to, or agreements with, outside parties. Following is an approved example of how such language may be incorporated into a statement describing a Rotarian Action Group. “The Rotarian Action Group for Urban Concerns is a group of Rotarians whose purpose is to mobilize Rotarians and provide global leadership to address issues such as crime, unemployment, substance abuse, and homelessness. This Rotarian Action Group operates in accordance with Rotary International policy, but is not an agency of, or controlled by, Rotary International.” (January 2012 Mtg., Bd. Dec. 191) Source: June 2005 Mtg., Bd. Dec. 302; Amended by November 2006 Mtg., Dec. 75; January 2011 Mtg., Bd. Dec. 137; September 2011 Mtg., Bd. Dec. 88; January 2012 Mtg., Bd. Dec. 191 42.020.7. Promotion of Rotarian Action Groups Rotarian Action Groups shall work through the existing structure of clubs, districts, and multidistricts to support their service projects. Rotarian Action Groups may list club, district, and multidistrict projects on their websites seeking financial support and provide direction on how individuals and/or organizations may contribute to those entities directly. District governors and club presidents are encouraged to facilitate collaboration opportunities between clubs and Rotarian Action Groups on projects and activities pertaining to the groups’ respective areas of specialty.
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