CHAPTER I

Rotary Code of Policies 166
January 2013
matters that require its attention, criteria exist to aid in determining items that may be included on a
Board meeting agenda.
1. Items submitted for consideration by the Board may emanate from the following sources:
a. Individual Rotary clubs (by petition)
b. Rotary District Conferences
c. Rotary institutes for present, past, and incoming officers of RI
d. Councils on Legislation
e. RI committees
f. Trustees of The Rotary Foundation
g. General Council of RIBI
h. Current RI general officers, including the general secretary
i. Current RI officers
j. Past RI general officers
k. Any committee of the Board
Other than the above-named persons, individuals may not submit items for the agenda of Board
meetings.
2. The Board considers items on the basis of written presentations and background statements,
including, when appropriate, proposals and recommendations for action by the Board. Except
in cases where the president may determine that a personal presentation will be beneficial to
the Board's consideration of a matter, the Board does not receive groups or individuals who
may wish to appear personally before the Board.
3. Items on which the president, or the Executive Committee, or the general secretary is authorized
by the Board to act on behalf of the Board shall be reported to the Board.
4. Items included in the agenda for consideration at a meeting of the Board shall normally be
limited to those that involve or relate to:
a. duties and responsibilities placed on the Board by statute and that have not been delegated
by the Board;
b. establishing new policy or modifying or terminating existing policy;
c. short-range and long-range planning for the international association;
d. establishing a new program of RI, modifying an existing program, or terminating a program
previously established by the Board;
e. authorizing an expenditure not provided for in the RI budget as adopted by the Board, or
modifying a budget appropriation as previously approved by the Board;
f. a change in RI policy, procedures or programs that would require action by a Council on
Legislation;
g. programs and expenditures of The Rotary Foundation;
h. internal audit matters.
5. All matters of an administrative nature that can properly be considered to fall within the duties
and responsibilities of the general secretary, shall be referred to the general secretary for
attention and, as needed, for decision, thus relieving the Board of the task of dealing with such
matters and preserving to the Board the time at its meetings to consider and act on those