CHAPTER I

Rotary Code of Policies 438
January 2013
e. Vaccination and preventive medical costs associated with required RI travel
f. Costs of establishing and maintaining a director website
7. Other reasonable Rotary business expenses not detailed above but within the officer’s
allocated amounts may be approved by the executive committee and reported to the Board at
its next meeting. Any officers seeking reimbursements for business expenses beyond the
authorized allocation amounts shall seek the authorization of the Board. (June 2009 Mtg.,
Bd. Dec. 276)
Source: June 1997 Mtg., Bd. Dec. 393; Amended by June 1999 Mtg., Bd. Dec. 348; August 1999 Mtg., Bd. Dec. 48; August 1999
Mtg., Bd. Dec. 50; November 1999 Mtg., Bd. Dec. 251; July 2000 Mtg., Bd. Dec. 28; June 2002 Mtg., Bd. Dec. 293; November
2004 Mtg., Bd. Dec. 158; November 2004 Mtg., Bd. Dec. 160; June 2008 Mtg., Bd. Dec. 232; June 2009 Mtg., Bd. Dec. 235; June
2009 Mtg., Bd. Dec. 276
B. Other Reimbursable Expenses Over and Above the Annual Expense Allocation (Not
Taxable Reimbursement to the Recipient)
In addition to the above-mentioned reimbursable expenses, RI business related expenses
incurred by the president and president-elect while traveling on RI business and business
related expenses incurred by directors associated with meetings in which officer attendance
is mandatory (board meetings, International Assembly, International Convention and other
meetings as designated by the president) may be submitted on expense statements with
proper documentation for reimbursement. Reimbursement for expenses associated with
mandatory meetings shall be limited to:
1. Ground transportation
2. Airport taxes
3. Meals en route or not provided for group or otherwise charged to hotel master account
4. Laundry and reasonable incidentals
5. One airline club membership
6. Other customary and reasonable Rotary travel expenses associated with these meetings
7. All meals while on RI business
8. Spouse expenses for this travel where authorized and where accompanied by proper
business purpose documentation (November 2004 Mtg., Bd. Dec. 158)
Source: June 1997 Mtg., Bd. Dec. 393; Amended by June 1999 Mtg., Bd. Dec. 348; June 2002 Mtg., Bd. Dec. 293; November 2004
Mtg., Bd. Dec. 158
C. Other Reimbursable Expenses Over and Above the Annual Expense Allocation
(Reported as Taxable to the Recipient)
Co-payments (deductible) required under officer travel medical insurance (November 2004
Mtg., Bd. Dec. 158)
Source: June 1997 Mtg., Bd. Dec. 393; Amended by June 2002 Mtg., Bd. Dec. 293; November 2004 Mtg., Bd. Dec. 158
D. Other Reimbursable Expenses for the President and the President-elect (Taxable
Reimbursement to the Recipient)