CHAPTER I

Rotary Code of Policies 176
January 2013
attended by all members of the Board and, when requested, the general secretary, who
may, with the permission of the Board, be accompanied by such senior staff persons as
the general secretary deems necessary for all or part of a session. (June 1998 Mtg., Bd.
Dec. 348)
Source: February-March 1987 Mtg., Bd. Dec. 254
28.030.11. Board Interaction with Staff
The following plan shall be followed in an effort to continue the good and productive
relationship between the Board, the general secretary and the staff.
If feasible, at each meeting in Evanston of the Executive Committee, time will be allotted
for an informal discussion of items of mutual interest between the committee and the
general secretary and those senior managers who report to the general secretary.
Once each year, if feasible, the president will arrange with the general secretary to hold
an informal meeting in Evanston of the Board and the general secretary and all senior
managers, as defined by the general secretary, to discuss matters of mutual concern.
The president, in consultation with the general secretary, shall determine the items to be
discussed at each meeting, after each has conferred with all Directors and senior staff
respectively.
It is understood that other persons may be added to the meetings referred to above, as
appropriate, at the discretion of the president and the general secretary.
If feasible, Directors should consult the appropriate Senior Manager before bringing to
the Secretariat staff new assignments or requests for information or assistance. This
procedure will maintain staff priorities, responsibilities and accountability. However, this
procedure is not necessary when a regular working relationship on a similar matter has
been previously established between a director and a staff member. A director may
continue to use the corporate services division to convey the new request to a senior
manager. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1990 Mtg., Bd. Dec. 136
28.030.12. Post-Board Meeting Activities
The general secretary shall ensure that all decisions taken by the Board at its meetings are
distributed to Directors for confirmation prior to the adjournment of the meeting. The
general secretary shall provide printed minutes of Board meetings within 60 days
following each meeting of the Board. Appendices to the minutes shall be filed only with
the official copy of the minutes only if the decision of the Board to which such appendix
relates specifically states that such appendix is to be filed only with the official copy of
the minutes. (June 2007 Mtg., Bd. Dec. 226)
Source: February-March 1983 Mtg., Bd. Dec. 282; June 1998 Mtg., Bd. Dec. 404; November 1999 Mtg., Bd. Dec. 120; Amended by
June 2007 Mtg., Bd. Dec. 226