CHAPTER I

Rotary Code of Policies 365
January 2013
57.020.2. Host Organization Advised of Guidelines
Before selection of a venue, the potential host organization shall be advised of Rotary
convention site guidelines and required to accept them in principle. (June 1998 Mtg., Bd.
Dec. 348)
Source: May-June 1977 Mtg., Bd. Dec. 362
57.020.3. Relationship of the Host Organization to RI
The host organization cooperates with the Board and the convention committee to assist
with the convention program and to provide hospitality for attendees. The general
secretary, acting through the convention manager, serves as liaison between the host
organization and the convention committee and Board. The general secretary, who is
responsible for the operational aspects of Convention management, fulfills these
responsibilities through the convention manager with the advice and cooperation of the
host organization.
The above statement shall be provided to all host organization committees for their
information and guidance in connection with plans for the convention. (January 2012
Mtg., Bd. Dec. 201)
Source: February 1977 Mtg., Bd. Dec. 233; Amended by November 2007 Mtg., Bd. Dec. 87
57.020.4. Host Organization and Convention Committee
The host organization shall be responsible to the convention committee, which will
approve and direct its actions as necessary. (June 1998 Mtg., Bd. Dec. 348)
Source: May-June 1977 Mtg., Bd. Dec. 362
71.070.1. Special Events Insurance
Cross References
57.030. Guidelines
A manual for the general guidance of the convention committee has been approved and is
revised from time to time by the Board and distributed as detailed in the manual for conventions.
Such manual includes Board policy governing Conventions. The general secretary is requested
to bring to the Board's attention any necessary changes to the manual. Each Convention
committee is likewise requested to include in its final report any recommended changes to the
manual. (January 2012 Mtg., Bd. Dec. 201)
Source: May 1991 Mtg., Bd. Dec. 342; Amended by January 2012 Bd. Dec. 201
57.040. Site Selection
57.040.1. Convention in Successively Different Locations
The international convention shall not be held in any one country for more than one
consecutive year. If possible, Conventions should be held successively in different parts