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Rotary Code of Policies 208 January 2013 Article 31. RI General Secretary 31.010. Chief Operating Officer of RI 31.020. Authority to Act on Behalf of Board 31.030. General Secretary Authority to Act on Behalf of Board on Matters Relating to Clubs 31.040. General Secretary Authority to Act on Behalf of Board on Matters Relating to Convention and Council on Legislation 31.050. General Secretary Authority to Act on Behalf of Board on Matters Relating to Districts 31.060. General Secretary Authority to Act on Behalf of Board on Matters Relating to Finance 31.070. General Secretary Authority to Act on Behalf of Board on Matters Relating to General Administration 31.080. General Secretary Authority to Act on Behalf of Board on Matters Relating to Rotary Literature, Documents and Translation 31.090. General Secretary Authority to Act on Behalf of Board on Matters Relating to Programs 31.100. Additional Responsibilities 31.110. Travel and Transportation 31.010. Chief Operating Officer of RI The general secretary is the chief operating officer of RI and The Rotary Foundation and is responsible for the day-to-day management of RI under the direction and control of the Board and the Foundation Trustees as outlined in the constitutional documents of RI and The Rotary Foundation. As the chief operating officer, the general secretary shall implement the policies of RI, its Board of Directors, and its Foundation Trustees. (November 2004 Mtg., Bd. Dec. 58) Source: March 1994 Mtg., Bd. Dec. 124; Amended by November 2004 Mtg., Bd. Dec. 58. Affirmed by June 1999 Mtg., Bd. Dec. 293 31.010.1. Supervision of Secretariat The general secretary shall provide general supervision of all operations of the Secretariat, including but not limited to those functions related to finance, programs, communication, planning, The Rotary Foundation, and administrative matters. (June 1998 Mtg., Bd. Dec. 348) Source: March 1994 Mtg., Bd. Dec. 124. Affirmed by June 1999 Mtg., Bd. Dec. 293 31.010.2. Long-Range Planning and Policy Formation The general secretary shall assist the Board and the Foundation Trustees in long-range planning and policy formation. (June 1998 Mtg., Bd. Dec. 348) Source: March 1994 Mtg., Bd. Dec. 124 31.010.3. Execution of Legal Documents The General Manager of the division substantially involved in the contract, or the general secretary, shall execute all legal documents and contracts on behalf of the association and its Foundation. Changes to contracts must be approved by the general secretary or the General Manager. (February 2003 Mtg., Bd. Dec. 194) Source: March 1994 Mtg., Bd. Dec. 124; Amended by November 2002 Mtg., Bd. Dec.87. Affirmed by June 1999 Mtg., Bd. Dec. 293
Rotary Code of Policies 209 January 2013 31.010.4. Cooperation With President The general secretary shall work in close cooperation with the president in carrying out the responsibilities of the general secretary’s office. (June 1998 Mtg., Bd. Dec. 348) Source: March 1994 Mtg., Bd. Dec. 124. Affirmed by June 1999 Mtg., Bd. Dec. 293 31.010.5. General Secretary Employment Tenure The maximum length of the initial employment contract for a general secretary shall be three years. However, the employment contract for a general secretary who has served a term of at least three years may be extended by up to five years. (June 2005 Mtg., Bd. Dec. 279) Source: June 1997 Mtg., Bd. Dec. 405; Amended by June 2005 Mtg., Bd. Dec. 279 31.010.6. Procedures For Selection/Resignation/Termination of General Secretary The Board of Directors of Rotary International shall be the sole body which is authorized to employ, review, terminate or accept the resignation of the general secretary. Pursuant to its authority under the RI Constitution, RI Bylaws, and laws of the State of Illinois, the Board has adopted the following “Procedures for the Selection/Termination of the general secretary.” These steps must be handled sequentially. Selection 1. One year prior to expiration of the contract, the general secretary will notify the Executive Committee of the Board in writing as to whether or not he/she wishes to renew the contract as general secretary. a. If a renewal is desired, the Executive Committee shall review the performance of the general secretary, including past performance reviews. The Executive Committee shall then report to the full Board who will decide whether to extend the contract. Before reaching a decision, the Board also may decide to open the position to a search; b. If the Board agrees to extend the contract with the general secretary, the Executive Committee shall negotiate the new agreement as directed by the Board. 2. If the general secretary decides not to seek renewal of the contract, or if the Board does not extend the contract or desires to consider other candidates, the Executive Committee shall serve as a Search Committee. A member of The Rotary Foundation Board of Trustees shall be invited to serve as a member of the Search Committee. a. The Search Committee shall retain an external executive recruiting and search firm to assist with the selection of the next general secretary; b. Resumes will be sent to and collected by the external search firm. All resumes or summaries of the resumes will be forwarded to the Search Committee along with an analysis and recommendation of each candidate;
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CHAPTER I

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