CHAPTER I

Rotary Code of Policies 372
January 2013
57.100.2. Financing for Convention Publicity
Convention public relations activity should be financed within the RI annual budget.
(November 1999 Mtg., Bd. Dec. 197)
Source: October-November 1980 Mtg., Bd. Dec. 156; Amended by November 1999 Mtg., Bd. Dec. 197
57.100.3. Convention Press Bureau
The Convention provides a significant opportunity to publicize Rotary and provide
Rotarians attending the meeting with valuable encouragement and guidance for their club
and district public relations activities. The general secretary, depending on the
circumstances in each country hosting the convention, shall assign sufficient staff for
press work at each Convention. (November 1999 Mtg., Bd. Dec. 197)
Source: November 1987 Mtg., Bd. Dec. 153; Amended by November 1999 Mtg., Bd. Dec. 197
57.110. Finances
57.110.1. Convention Budget
The convention budget shall be prepared on realistic cost and revenue figures based on
anticipated attendance. The general secretary shall consider the suggestions of both the
RI Finance Committee and the International Convention Committee (including the HOC
in such deliberations), but for budgeting purposes, the final determination of the
estimated convention attendance shall be made by the general secretary with approval of
the RI Board. (January 2010 Mtg., Bd. Dec. 151)
Source: February 1988 Mtg., Bd. Dec. 318; January 2010 Mtg., Bd. Dec. 151; Amended by November 1999 Mtg., Bd. Dec. 197
57.110.2. Board Review of Budget for Ensuing Convention
The general secretary shall report promptly to the Board any and all known or expected
significant variances in budgeted income and expense. (November 2007 Mtg., Bd. Dec.
87)
Source: February 1988 Mtg., Bd. Dec. 273; Amended by May 2003 Mtg., Bd. Dec. 325; November 2007 Mtg., Bd. Dec. 87
57.110.3. Convention to Be Self-Supporting
The Convention budget shall be balanced. Therefore the costs associated with the
holding of the annual Rotary International Convention shall be covered by the revenue
collected from registration fees, booth rental, ticket sales, and other acceptable means of
revenue. (November 1999 Mtg., Bd. Dec. 197)
Source: November 1999 Mtg., Bd. Dec. 197; Affirmed by March 2005 Mtg., Bd. Dec. 258
57.110.4. Convention Attendance Expenses Paid by RI
a) The convention budget shall cover the expenses of the following persons attending
the convention of Rotary International and as such be designated official participants:
President and spouse (to be funded by the current year convention budget)
General Secretary and spouse (to be funded by the current year convention
budget)