Caroline County, Virginia Request for Proposals Project 25 Radio ...

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UHF/700 MHz P25 Radio Communications SystemRequestion for ProposalsCaroline County, Virginia1.5.3 Federal Aviation AdministrationThe SELECTED VENDOR shall complete Federal Aviation Administration (FAA) formsas necessary. FAA required tower lighting on newly constructed towers shall be theresponsibility of the SELECTED VENDOR.1.5.4 Project ManagementA. The RESPONDENT shall provide a Project Management Plan which includes adetailed Work Breakdown Structure (WBS), project scope, deliverables,schedule, QA/QC processes, and risk management sections.B. The Plan shall describe how the SELECTED VENDOR intends to monitor andcontrol the installation and deployment of the proposed system and mitigate risksin order to ensure that the system meets the design specifications and isdelivered on time.C. Regularly scheduled status meetings shall be established between the CountyProject Team and the SELECTED VENDOR. The SELECTED VENDOR shallprovide a schedule for these meetings subject to the approval of the County.1.5.4.1 SchedulingA. The SELECTED VENDOR shall develop and maintain a project scheduleincluding tasks, milestones, start and end dates, task prerequisites, and taskowners based on an approved WBS.B. The schedule shall represent tasks associated with completing work on all itemsidentified in the WBS. The project schedule shall be updated with actual dates astasks are completed.C. The updated schedule shall be provided as an agenda item for all weekly statusmeetings between the County and the SELECTED VENDOR.D. The schedule shall address the following at a minimum:1. Site surveys2. Detailed design review3. Site preparation4. Equipment manufacturingMay 27, 2011 Page 11 of 134
UHF/700 MHz P25 Radio Communications SystemRequestion for ProposalsCaroline County, Virginia5. Factory acceptance test6. Equipment delivery7. System installation8. System configuration9. System optimization10. Acceptance testing11. Coverage testing12. User training13. Fleetmap development14. System cutover15. System documentation development and delivery16. System and equipment warranty1.5.4.2 Project MeetingsA. A project kickoff meeting shall be scheduled prior to the beginning of the project.B. Weekly project status meetings shall be scheduled following contract award andthe initial kickoff meeting.C. The SELECTED VENDOR shall be responsible for scheduling the meetings aswell as preparing meeting agendas and minutes. In addition to those identified inSection 1.5.4.1, Scheduling, above, meeting agenda items shall include, as aminimum, the following items:1. Schedule review2. Status of deliverables3. Risk items4. Changes5. Plans for the next period6. Action item assignments7. Punch list reviewMay 27, 2011 Page 12 of 134
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Caroline County, VA APPENDIX BRFP f
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Caroline County, VA APPENDIX CRFP f
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Caroline County, VA APPENDIX DRFP f
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Caroline County, VARFP for Radio Co
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Caroline County, Virginia Request for Proposals Project 25 Radio ...

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