Caroline County, Virginia Request for Proposals Project 25 Radio ...

UHF/700 MHz P25 Radio Communications SystemRequestion for ProposalsCaroline County, Virginia2.5 Addenda to the RFPDuring the proposal period, the County may issue written addenda to each person, firm,or corporation who has secured a copy of these specifications, making changes orcorrections to the specifications as issued. Such changes or corrections shall beincluded in the work and/or materials covered by the proposal, and such addenda shallbecome part of the specifications and contract.2.6 Award of ContractThe County intends to award a contract(s) for the complete system. However, theCounty specifically reserves the following rights, consistent with procuring a system thatbest meets the needs of the County and system users:A. The County reserves the right to accept or reject any or all proposals or anyportion thereof.B. The County reserves the right to accept all or part of any proposal dependingsolely upon the requirements of the County.C. The County reserves the right to seek clarifications of any proposal submitted orspecific aspects of any proposal prior to the award of the contract. After seekingsuch clarification, the County will allow the PROPOSER an opportunity to providethe requested clarification.D. The County reserves the right to adjust item quantities and/or reconfigure thecommunications system in the best interest of the County subsequent to awardof the contract.E. If multiple contracts are awarded, in lieu of a turnkey contract, the County mayeither:1. Negotiate additional scope with one or more of the successfulRESPONDENTS to assume Prime Contractor status, or2. Provide system integration or prime contractor services provided theSELECTED VENDOR has submitted a proposal for those services.F. The County reserves the right to award to other than the lowest bidder if deemedin the best interest of the County.May 27, 2011 Page 23 of 134